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Deputy Assistant Director

3 months ago

Phoenix, United States State of Arizona Full time

DEPT OF ADMINISTRATION
- Delivering results that matter by providing best in class support services._

**Deputy Assistant Director**

**Job Location**:
Director's Office - Financial Planning & Analysis (FPA)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main office: 100 North 15th Avenue, Phoenix, AZ 85007

**Posting Details**:
**Salary**: Up to $131,000.00

Grade: E3

Open Until Filled

**Job Summary**:

- The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance._

**Job Duties**:

- Manage and support development and implementation of the agency’s annual budget, including monitoring, analyzing, and periodically reporting on financial performance. Coordinate preparation of annual budget submission and funding requests. Develop, recommend, and implement fiscal strategies, policies, and initiatives to support the agency’s strategic priorities and fiduciary responsibility. Manage the agency’s finance, cash management, and budget functions
- Work closely with senior leadership across the Department to manage a portfolio of projects, budget initiatives and policy proposals related to strategic priorities. Monitor progress to ensure goals, priorities, and time frames are met. Serve as a thought leader and policy convener, providing assistance, guidance, and recommendations while functioning as an internal consultant across a wide range of priority areas and conducting analysis on all relevant proposals and data
- Rapidly assimilate complicated technical, regulatory, and organizational details unique to each project area. Provide analytical and presentation support to leadership; prepare materials and talking points for priority meetings, events and speaking engagements. Serve as a thought leader and policy convener, providing assistance, guidance, and recommendations while functioning as an internal consultant across a wide range of priority areas and conducting analysis on all relevant proposals and data
- Maintain awareness of external current events and broader developments that may impact workstreams; review best practices in priority areas from other states, national governments, and/or the private sector and employ those to inform ADOA policy. Collaborate with key leaders and staff to distill and share learnings throughout the organization to continually drive greater impact and a culture of learning
- Manage Analysts, Senior Analysts, and other staff; efficiently allocate personal efforts and team resources in a fast-paced environment with rapidly shifting priorities

**Knowledge, Skills & Abilities (KSAs)**:
**Knowledge of**:

- Operations, budget management, contract/vendor management, or procurement processes, ideally within a public sector organization
- Federal and state laws governing department programs
- Principles and practices of public administration
- Research, methodology, project planning, development, organization and workflow techniques
- Leadership and team building methodologies, supervisory and evaluation
- Practices relevant to professional and administrative staff

**Skills in**:

- Highly skilled in exercising a high degree of initiative, discretion, and decision-making to achieve objectives
- Excellent analytical, organizational, interpersonal, verbal, and written communications skills
- Supporting high-level public officials and executives
- Collaborative tools including Google Docs, Sheets, and Meets, as well as other video conferencing software and presentation tools
- Experience analyzing large data sets using database systems or business intelligence tools

**Ability to**:

- Balance immediate priorities and urgent needs with the imperative to think strategically and thoughtfully for the longer term
- Simultaneously and holistically analyze budget, program data, and information concerning program operations to evaluate **effectiveness**

**Selective Preference(s)**:

- Five years analyzing public policies, public finance, or legislation preferred
- Two years of subsequent managerial experience related to the above areas preferred
- A Master's degree in business, management, public administration or public policy from an accredited college or university may substitute for two years of the preferred analysis experience

**Pre-Employment Requirements**:

- Background and reference check, including a criminal records verification
- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: