Administrative Assistant

4 weeks ago


East Hanover, United States Tactical Advantage Group Full time

Tactical Advantage Group (TAG) is a medical education and communications company specializing in the development and implementation of promotional services for the pharmaceutical industry. TAG is seeking an entry-level Clerical Assistant to join our team on a temporary basis.

This full-time position will begin ASAP and conclude in December 2024, with potential for a permanent role.

**Key Responsibilities**:

- Assisting with data entry.
- Creating and revising documents in Excel and Word.
- Photocopying and scanning documents.
- Making calls to restaurants on behalf of a pharmaceutical client to request contracts for private space.
- Populating Word document invitation templates.
- Answering phones and taking messages.
- Entering RSVPs for meetings in a portal.
- Cross-checking a sign-in sheet against a database for any inconsistencies.
- Creating travel itineraries and sourcing flights and hotels for healthcare providers.
- Creating venue contracts — a template would be provided.
- Tracking RSVPs for meetings and notifying the planner if a location is close to maximum room capacity.

**Work Location**:

- In Person; East Hanover, NJ

**Requirements**:

- Experience with Administrative Tasks: Proven ability to handle a range of administrative tasks such as data entry, creating and revising documents, and managing communication.
- Organizational Skills: Strong organizational and multitasking skills to manage multiple tasks efficiently and meet deadlines.
- Attention to Detail: High attention to detail for tasks such as cross-checking sign-in sheets, tracking RSVPs, and creating accurate travel itineraries.
- Customer Service Experience: Experience in dealing with external parties such as restaurants and venues, including negotiating and securing contracts.
- Problem-Solving Skills: Ability to identify and resolve discrepancies or issues in RSVPs and room capacities.
- Flexibility and Adaptability: Capable of adapting to fluctuating workloads and priorities during peak seasons.

**Job Types**: Full-time, Temporary

Pay: $18.00 - $25.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

Application Question(s):

- Provide an example of a time when you demonstrated a strong commitment to learning new skills or attention to detail in a previous administrative, clerical or similar role.

**Experience**:

- Organizational skills: 2 years (required)

Ability to Commute:

- East Hanover, NJ 07936 (required)

Ability to Relocate:

- East Hanover, NJ 07936: Relocate before starting work (required)

Work Location: In person



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