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Admin. Assistant, Global Publicity

3 months ago

Universal City, United States NBCUniversal Full time

**Company Description**
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and liaise between the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle interdepartmental communication.

**Responsibilities**:

- Handless a high-volume calendar, answers phones, coordinates travel arrangements, deliveries, routes file invoices/contracts, completes and submits monthly Travel & Expense reports, helps with publicity brainstorm presentations and facilitates the flow of confidential and timely information throughout the department
- Assists in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed
- Maintains and distributes the global publicity team master calendar and film festival calendars on a weekly basis
- Manages various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
- Acts as a liaison of information flow to and from the marketing department and the EVP, Global Publicity
- Assists, as needed, at events such as premieres, press junkets, content days, awards related events and press screenings
- Leads internal departmental offsite events as requested by the EVP, Global Publicity
- Arranges screenings for film festival directors, guests and brainstorms with attendees as needed
- Communicates with external consultants to book flights, hotels and cars for their travel
- Works with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner
- Aids with talent jet bookings and greetings

**Qualifications** Basic Qualifications**:

- 1+ years of experience in the entertainment industry preferably with a background in publicity
- Proficient in Microsoft Office

**Eligibility Requirements**:

- Must be willing to work in Universal City, CA
- Must have unrestricted authorization to work in the United States
- Willingness to work evenings and weekends with short notice and flexible with hours
- Travel and flexibility are requirements for this role

**Desired Characteristics**:

- Confidence in working with all levels of the company
- Adaptable with a think-on-your-feet mentality
- Highly organized and able to own many responsibilities at once
- High-level of precision, attention to detail and problem solving
- Ability to maintain confidentiality and exercise discretion
- Works well in a fast-paced environment
- Skilled in proactively handling calendars and opposing priorities
- Ability to quickly learn new things and thrive in a collaborative environment
- Bachelor’s Degree in Communication

**Additional Requirements**:

- Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

**Salary Range**:_ _**$47,500 - 60,000 (Not bonus eligible)**
**Additional Information**
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, colo