Operations & Purchasing Administrative Assistant
4 weeks ago
**Operations & Purchasing Administrative Assistant (TEMP to PERM)**
E8 Engineering is working with a manufacturing company at the forefront of EMI gasket innovation, design, and customer service to fill a **TEMP to PERM **role. This is full time position (Monday to Friday, 730am-4pm).
We are currently recruiting for a skilled & innovative Purchasing & Administrative Assistant with excellent communication skills. Your role will be to assist and back-up the Purchasing department with purchase orders and vendor interface, and support the larger Operations department with administrative support.
Our customer has been established and profitable for over 28 years. **They shut down for two weeks during the Christmas holiday season.**
**Responsibilities as Operations Administrative Assistant**:
- Provide high-level administrative support and assistance to the Operations Manager and Ops staff as needed.
- Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents.
- Organize files, scan documents, and help document Operations procedures.
- Schedule and attend meetings with Operations, taking notes and recording minutes.
- Help prioritize, summary and distribute incoming communications and memos to Ops Management & staff.
- Performs other administrative and support duties as assigned.
**Responsibilities as Purchasing Assistant**:
- Assist and backup Purchasing with creating, placing and tracking quotes and purchase orders as needed.
- Help with scanning and managing PO’s and paperwork within our customer's M1 ERP system.
- Keep office supplies stocked, tracked and organized, and advise Purchasing supplies needed to order.
- Help tracking and interfacing with vendors, vendor ratings, surveys and other documents.
- Assist following up with vendors on late/soon-to-be-late orders and expedite deliveries as needed.
- Help Purchasing with updating costing/pricing information in M1 as needed/approved.
- Assist Purchasing in maintaining procurement documents in a systematic and auditable manner.
**Skills and Qualifications required**:
- Team player with excellent organizational and time management skills, and attention to detail.
- Minimum 3-5 years experience & skills with administration, clerical procedures, and recordkeeping systems.
- Excellent verbal and written communication skills in English. Spanish desirable.
- Proficient with Microsoft Office & ERP experience. Typing a minimum of 50 words per minute.
- High school diploma required, Bachelor’s degree in a related field desired.
- **Our customer is a drug-free workplace. Drug testing required (Including marijuana)**_
E8 Engineering is an EEO/AA/Disability/Vets Employer.
Pay: $24.00 - $30.00 per hour
Expected hours: 40 per week
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
People with a criminal record are encouraged to apply
**Experience**:
- Microsoft Office & ERP: 1 year (required)
- admin, clerical procedures, and recordkeeping systems: 3 years (required)
Work Location: In person
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