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Lab Support Purchasing Administrator

4 months ago

San Jose, United States Woongjin, INC. Full time

Job Description

Manage labs’ purchase & shipping requests including invoices.

Identify and contact vendors for specifics items per projects need

Maintain purchasing information, files/records, and new vendor registration

Request quotations for comparison and price negotiation with vendors

Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process

Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule

Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system

Maintain Confluence space for group; documentation of HR/Legal/Project related information

Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)

Organize & support team events

Collaborate with Finance/Accounting for invoicing and payment processing

Drive physical audits and perform regular inventory and support asset management team

Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.

Perform ad hoc requests as directed by on-site management.

Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.

Train, mentor, and suggest improvements / modifications.

Salary: $28 to $32/hr

Qualifications: Qualifications

Hands on, self-starter who is comfortable with multiple tasks in a team environment

5+ years of purchasing and inventory management experience

Administrative experience & Solid spreadsheet skills

Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.

Strong technical, analytical, and problem solving skills.

Ability to complete tasks and deliverables within expected timelines

Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.

Able to work independently as a part of a larger team in a global organization.

Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.

After hours and weekend support and/or alternative work schedules are required at various points in the year

EDUCATION

High School diploma or equivalent.

2 years technical degree or equivalent work experience highly preferred

Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.

Able to lift 50 lbs.

Able to move servers to and from main DC to the colocation and labs

Proficient knowledge of confluence, Microsoft Windows, Linux OS types.

Additional Information

All your information will be kept confidential according to EEO guidelines.

*** NO C2C ***

Qualifications

* Hands on, self-starter who is comfortable with multiple tasks in a team environment * 5+ years of purchasing and inventory management experience * Administrative experience & Solid spreadsheet skills * Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel. * Strong technical, analytical, and problem solving skills. * Ability to complete tasks and deliverables within expected timelines * Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures. * Able to work independently as a part of a larger team in a global organization. * Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support. * After hours and weekend support and/or alternative work schedules are required at various points in the year

_EDUCATION_

* High School diploma or equivalent. * 2 years technical degree or equivalent work experience highly preferred * Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge. * Able to lift 50 lbs. * Able to move servers to and from main DC to the colocation and labs * Proficient knowledge of confluence, Microsoft Windows, Linux OS types.

Additional Information

All your information will be kept confidential according to EEO guidelines.

*** NO C2C ***

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