Administrative Assistant

2 weeks ago


Gardena, United States LNI Custom Manufacturing, Inc. Full time

**Summary**:
**Key Responsibilities**:
Full ownership of the below responsibilities is pending completion of a probationary/training period.

Accounts Payable: Process and track vendor invoices, ensuring timely and accurate payments.

Accounts Receivable: Generate and send project invoices. Monitor and manage customer payments, follow up on outstanding invoices.

Contract Review: Review and manage contracts, ensuring compliance with company policies.

Document Maintenance: Maintain and organize documents for various systems and programs in use, including AISC, EOS, and ProWorkflow.

Filing and Organizing: File and organize project files, ensuring easy retrieval and access.

Release Package Generation: Print and organize release packages for project completion.

Purchase Orders: Create and issue purchase orders based on received estimates, ensuring accuracy and timeliness.

Vendor Communication: Communicate with vendors regarding existing orders, addressing any issues or inquiries. Following up with vendors to ensure that orders are processed and a lead time is provided.

General Administrative Tasks: Perform a variety of administrative tasks to support the team and ensure smooth office operations.

**Qualifications**:

- High school diploma or equivalent; additional qualifications in office administration or relevant field is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office management systems.
- Excellent organizational and time-management skills.
- Strong attention to detail and problem-solving abilities.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Weekends as needed

**Experience**:

- Administrative: 1 year (required)

Ability to Commute:

- Gardena, CA 90248 (required)

Ability to Relocate:

- Gardena, CA 90248: Relocate before starting work (required)

Work Location: In person



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