Current jobs related to Operations Support Assistant - Salem - Allied Universal®

  • Dietary Assistant

    2 weeks ago

    Salem, Oregon, United States Sunnyside Operations LLC Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Dietary Aide to join our team at Sunnyside Operations LLC. As a Dietary Aide, you will play a critical role in ensuring the health and well-being of our residents by providing exceptional food service and support.Key ResponsibilitiesFood Preparation and Service: Assist in the preparation and...

  • Healthcare Support Specialist

    19 hours ago

    Salem, Oregon, United States Keizer Campus Operations LLC Full time

    Job SummaryWe are seeking a skilled and compassionate Healthcare Support Specialist to join our team at Keizer Campus Operations LLC. As a key member of our healthcare team, you will play a vital role in ensuring the smooth operation of our facility.Key Responsibilities:Provide exceptional customer service to residents, visitors, and sales...

  • Operations Support Specialist

    3 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled and compassionate individual to join our team as an Operations Support Specialist at the State of Oregon. This role is a critical part of our customer service team, providing support to Oregonians who are applying for various programs and services.Key ResponsibilitiesProvide exceptional customer service to...

  • Medical Support Assistant

    2 weeks ago

    Salem, Oregon, United States U.S. Department of Health & Human Services Full time

    Job SummaryWe are seeking a highly skilled Medical Support Assistant to join our team at the U.S. Department of Health & Human Services. As a Medical Support Assistant, you will play a critical role in providing administrative support to our healthcare team, ensuring the smooth operation of our medical facilities.Key ResponsibilitiesFront Desk Operations:...

  • Operations Support Supervisor

    4 weeks ago

    Salem, Oregon, United States Oregon State Government Jobs Full time

    Position Overview:As an integral part of the Oregon State Government, the Operations Support Supervisor plays a crucial role in overseeing a dynamic team dedicated to enhancing agency operations and public service. This position is situated within the Commerce and Compliance Division, where effective leadership and operational management are paramount.Key...

  • Certified Nursing Assistant 2

    2 weeks ago

    Salem, Oregon, United States Sunnyside Operations LLC Full time

    Job SummaryWe are seeking a skilled and compassionate Certified Nursing Assistant 2 to join our team at Sunnyside Operations LLC. As a CNA 2, you will play a vital role in providing high-quality care to our residents in a skilled nursing setting.Key ResponsibilitiesProvide personal care to residents, including bathing, dressing, and grooming, in accordance...

  • IT Support Operations Leader

    4 weeks ago

    Salem, Oregon, United States Willamette University Full time

    Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Jobs Hub application. ABOUT WILLAMETTE UNIVERSITY Willamette University is a nationally-renowned private liberal arts university with graduate programs in business, law, data science, and...

  • Operations Support Specialist

    2 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly skilled and compassionate individual to join our team as an Operations Support Specialist at our NE Salem office. In this role, you will provide exceptional customer service to Oregonians seeking assistance with various programs and resources.Key Responsibilities:Provide trauma-informed support to individuals and families...

  • MDS Coordinator

    2 weeks ago

    Salem, Oregon, United States Keizer Campus Operations LLC Full time

    Job SummaryWe are seeking a highly skilled MDS Coordinator to join our team at Keizer Campus Operations LLC. As an MDS Coordinator, you will play a critical role in developing plans of patient care for each resident and reviewing their medical and nursing treatments to ensure they align with their care plan and wishes.Key ResponsibilitiesDevelop and...

  • Operations Support Specialist

    3 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    About the RoleWe are seeking a highly skilled and compassionate individual to join our team as an Operations Support Specialist at the State of Oregon. In this role, you will be the first point of contact for Oregonians seeking services from our agency programs and resources.Key ResponsibilitiesGreet and assist Oregonians with a trauma-informed approach,...

  • Operations Support Specialist

    1 week ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled and compassionate individual to join our team as an Operations Support Specialist at the State of Oregon. In this role, you will be the first point of contact for Oregonians seeking services from our agency programs and resources.Key ResponsibilitiesGreet and assist Oregonians with a trauma-informed approach,...

  • Operations Support Associate

    2 weeks ago

    Salem, Virginia, United States New Millennium Building Systems Full time

    Job Summary: We are seeking a highly motivated and detail-oriented individual to join our team as a Facilities Maintenance Specialist at New Millennium Building Systems. As a key member of our facilities team, you will be responsible for maintaining a safe and clean work environment, ensuring the smooth operation of our facilities, and providing exceptional...

  • Operational Support Specialist in Commercial Administrative Operations

    1 week ago

    Salem, Oregon, United States SilverWorks Full time

    We are seeking an experienced operational employee to support our administrative team at SilverWorks. As a key member of our team, you will play a vital role in ensuring the smooth operation of our commercial administrative processes.Key Responsibilities:Provide administrative support to our commercial team, including data entry, document management, and...

  • Certified Occupational Therapy Assistant

    2 months ago

    Salem, United States Keizer Campus Operations LLC Full time

    Job DescriptionJob DescriptionJoin Our Passionate and Purposeful In-House Therapy Team!Up to $5000 Relocation Assistance! Certified Occupational Therapy Assistant: Full-time & Flexible Schedules & Shifts Available We are seeking a full-time Certified Occupational Therapist Assistant to join our team in Keizer, OR at Avamere Court of Keizer. As a Certified...

  • Certified Occupational Therapy Assistant

    3 weeks ago

    Salem, United States Keizer Campus Operations LLC Full time

    Job DescriptionJob DescriptionJoin Our Passionate and Purposeful In-House Therapy Team!Up to $5000 Relocation Assistance! Certified Occupational Therapy Assistant: Full-time & Flexible Schedules & Shifts Available We are seeking a full-time Certified Occupational Therapist Assistant to join our team in Keizer, OR at Avamere Court of Keizer. As a Certified...

  • Operations Division Support Specialist

    1 week ago

    Salem, Oregon, United States State of Oregon Full time

    About the RoleThis is a permanent, full-time position located in Salem, OR, and is an executive service - non-supervisory role. The successful candidate will provide administrative support to the Deputy Directors and the Operations Division, which consists of Procurement, Business Services, Facilities, and IT.Key ResponsibilitiesAct as divisional contact...

  • Operating Room Support Professional

    2 weeks ago

    Salem, Massachusetts, United States Sigma Full time

    Job Summary:Sigma Healthcare is seeking a skilled Surgical Technician OR Specialist to join our team at our healthcare facility. As a key member of our surgical team, you will play a critical role in ensuring the smooth operation of our operating rooms.Key Responsibilities:Assist in maximizing patient flow by coordinating activities related to the OR and...

  • Certified Nursing Assistant

    20 hours ago

    Salem, Oregon, United States Sunnyside Operations LLC Full time

    Job SummaryWe are seeking a compassionate and dedicated Certified Nursing Assistant to join our team at Avamere Transitional Care at Sunnyside. As a CNA, you will play a vital role in providing high-quality care to our residents, ensuring their comfort, dignity, and well-being.ResponsibilitiesProvide personal care to residents, including bathing, dressing,...

  • Certified Nursing Assistant

    4 months ago

    Salem, United States Sunnyside Operations LLC Full time

    Job DescriptionJob Description Certified Nursing Assistant (CNA)Setting: Skilled NursingType: Full-Time Shift: DAY. & EVE, NOC AvailableWage Scale: $21.25 - $28.00/hr dependent on experienceLocation: Avamere Transitional Care at Sunnyside - 4515 Sunnyside Rd. SE, Salem, OR 97302 We offer a strong, exciting team environment with group decision making...

  • Licensed Practical Nurse

    2 weeks ago

    Salem, Oregon, United States Keizer Campus Operations LLC Full time

    Job SummaryWe are seeking a skilled Licensed Practical Nurse to join our team at Keizer Campus Operations LLC. As a Licensed Practical Nurse, you will play a vital role in providing high-quality patient care and contributing to the overall success of our healthcare team.Key ResponsibilitiesDevelop and implement individualized care plans for patients,...

Operations Support Assistant

3 months ago

Salem, United States Allied Universal® Full time

Operations Support Assistant

**Overview**:
Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions

This position is responsible for providing administrative support to Operations Managers, District Managers, and/or Account Managers by handling scheduling, billing/invoice preparation, tracking contractual compliance requirements, preparing reports, and preparing presentations for clients.

**RESPONSIBILITIES**:

- Uses WinTeam for scheduling, billing, and producing reports, such as Scheduling Activity, Invoice Aging by Tiers, Training Summary, and Training Detail reports, that require interpretation and action for effective business management.
- Meets all contractually required hours for each site assigned to Managers. Schedules employees to work at the sites where openings exist.
- Performs site audits using Operational Audit Standards as a guide.
- Tracks and communicates contractual requirements to the management team.
- Produces weekly and bi-weekly billing packages.
- Regularly adjusts the schedule to complete off hours inspections at various client sites (approx. 1-2 days per week).
- Assist with Security Officer training as needed.
- Print/store SARs, invoices, HBC reports, etc.
- Responsible for document retention and archiving processes.
- Updates SITE List weekly.
- Supports orientation and training of new management or support personnel on compliance and billing processes.
- Submits uniform orders to the uniform department (as appropriate) for managers and conducts seasonal uniform changeover.
- Identifies equipment utilized at the account, including vehicles, and maintains appropriate shift inventories and maintenance checklists and follow-ups.
- Assists in the development of and helps to maintain safety programs outlining site specific hazards for security officers, including vehicle safety, driving safety, and slip and fall hazards.
- Takes part in off-site visits and provides documentation required by Manager.
- Interacts effectively with all levels of the organization to identify, analyze, solve problems, and create opportunities for continuous improvement.
- Maintains confidentiality of all information and data.
- Performs other related duties and responsibilities as assigned.

**QUALIFICATIONS**:

- High School Diploma (or equivalent GED) is required with previous administrative experience.
- Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
- Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
- Professional, articulate and able to use good independent judgment and discretion. Must have proven ability to maintain correspondence, discussions and materials in strictest confidence. Must be able to work overtime as needed.
- Possess a valid Driver's License with at least one year of driving experience, a clean driving record (no major violations within last 36 months, no more than 1 accident in last 24 months, no more than one minor moving violation in last 24 months), a minimum level of insurance as required by Company policy, and the ability to safely operate a vehicle required.
- Professional, articulate and able to use good independent judgment and discretion.
- Outstanding verbal and written communication skills required. Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player required.

**PREFERRED QUALIFICATIONS**:

- At least two (2) years of previous experience in the security industry

**BENEFITS**:

- Medical, dental, vision, basic life, AD&D, and disability insurance
- Eight paid holidays annually, five sick days, and four personal day
- Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

**Closing**:
**Requisition ID**: 2024-1218618