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Faculty Administrative Assistant
4 months ago
This position serves as the lead faculty administrative assistant to several sections within the department. Most notably, this position is responsible for providing lead administrative support for neuroradiology, nuclear medicine, and interventional radiology faculty members. The position will handle all aspects of administrative support for all these sections, including managing faculty calendars, travel requests and reimbursement, scheduling meetings, organizing events as needed. The position will also serve as back-up for the medical student rotations, which will require knowledge in medical student policy and procedures, software, and processes.
**5/20/2024 at 11:59pm**
**Minimum Qualifications**
- Expertise in managing complex calendars and to schedule and coordinate large, complex meetings and conferences.
- Demonstrated management, administrative, organizational, planning, and critical thinking skills; with the ability to anticipate, avert, and resolve issues of workflow, work processes, and task allocations.
- Excellent organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions, maintaining composure under heavy workload, conflicting priorities or difficult callers/visitors. Demonstrated ability to follow through on details, providing all necessary and required documentation.
- Skills to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development.
- Ability to research, extract, compile, elicit, and summarize information from a variety of sources to prepare reports and information clearly and concisely. Ability to record and format meeting minutes and track follow-up items.
- Ability and skill to exercise tact and diplomacy in dealing with others and establish and maintain cooperative working relationships. Demonstrated customer service skills and experience working with staff, faculty, residents, student, patients, and a culturally diverse workforce.
- Strong interpersonal skills to efficiently and effectively communicate (both orally and in writing) with all levels of academic, administrative, clinical, and staff personnel within the school, campus, medical center, and the general public.
- Strong oral and written communication skills to create and initiate error free documents, including writing and editing skills to compose and proofread letters, financial statements, budget reports and other assigned documents, and to articulate information in a clear, concise, and visually attractive manner, creating error-free documents.
**Preferred Qualifications**
- Experience with course coordination and onboarding of students.
- Experience with QGenda, AggieBuy, and AggieTravel.
- Knowledge of eFlight, BANNER and Office of Medical Education (OME) processes and software systems to support IORs and students.
- Knowledge of UC Davis and UCDH structures, policies and procedures.
**Department Description**
The Department of Radiology is a large academic and clinical department within the School of Medicine which is responsible for teaching and training of residents, medical students, and clinical fellows, as well as both basic and creative clinical scholarly investigations.
**Position Information**
- ** Salary or Pay Range: $27.34 - $39.18**:
- ** Salary Frequency: Hourly**:
- ** Salary Grade: 108**:
- ** Payroll Title: Blank Ast 3**:
- ****:
- ** Appointment Type: Career**:
- ** Percentage of Time: 100%**:
- ** Shift Hours: 8 hours**:
- ** Location: Ellison Ambulatory Care Center**:
- ** Union Representation: Yes**:
- ** Benefits Eligible: Yes**:
- ** Hybrid/Remote/On-Site: On-site**
**Benefits**
- Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy _Benefits Summary_ and our _Benefits Page_
- High quality and low-cost medical plans to choose from to fit your family’s needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies
