Administrative Assistant

2 weeks ago

North Haven, United States North Haven Public Schools Full time

**Title**:Administrative Assistant - Department of Student Services

**Reports to**:Director of Student Services

**Supervises**:N/A

**Work year**:Full time, 12 Month Union position, Benefits Eligible

**Salary**:Per Union Contract

***:
The Department of Student Services administrative assistant will be expected to complete a variety of complex and confidential administrative and secretarial support to the director.

**ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES**:

- Serve as the student services central office contact; receive/distribute messages, screen callers, greet visitors, respond to inquiries; and model standards of strict confidentiality.
- Maintains files for all students with an IEP or 504 plan, processes request for records
- Knowledge of Special Education procedures and policies including the Individualized Educational Plan
- Maintain records of tuition and excess cost
- Knowledge of completing IEP paperwork
- Complete submission of state reports
- Schedule Planning and Placement Team Meetings
- Collaborate with the preschool school based team and gifted and talented building facilitators to ensure all letters are sent to families during the school year
- Create yearly contracts for out of district schools and evaluators
- Place purchase order requests for the department
- Process enrollment, placement and withdrawal materials for placement and continuation of placement for students
- Schedule appointments, meetings, and conferences
- Copy/scan entire student special education confidential files for new placements or referral
- Work effectively with teachers, principals, and district administrators

**QUALIFICATION REQUIREMENTS**:

- Exceptional personal characteristics as indicated by intelligence, good judgment, dependability, loyalty, courtesy, confidentiality and tact in all public communications.

**EDUCATIONAL REQUIREMENTS**:

- Skills and knowledge required would generally be acquired with an Associate’s Degree in secretarial science or four years of secretarial experience, specifically in the area of special education.

**Physical Demands** : _The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
- While performing the duties of this position, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee must occasionally li and/or move up to ten (10) pounds. Specific vision abilities required by this job include close vision and distance vision.

**Work Environment** : _The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
- The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day.

Closing date: June 28, 2024

Pay: $16.40 - $30.84 per hour

Expected hours: No less than 35 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Education**:

- Associate (required)

**Experience**:

- secretarial: 4 years (required)

Ability to Commute:

- North Haven, CT 06473 (required)

Ability to Relocate:

- North Haven, CT 06473: Relocate before starting work (required)

Work Location: In person

  • Bookkeeper/administrative Assistant

    3 weeks ago

    North Haven, United States CareMedica Full time

    Part Time position available for an experienced bookkeeper/administrative assistant. **Requirements**: - Quickbooks web version knowledge and experience - Over 2 years of experience - Excel experience - An eye for detail - The ability to meet deadlines - The ability to communicate complex data in a clear way - Exceptional organizational skills - The...

  • Dean's Administrative Assistant, School of Medicine

    4 weeks ago

    North Haven, United States Quinnipiac University Full time

    Overview: Quinnipiac University invites applications for the position of Dean's Administrative Assistant, School of Medicine. This position will provide administrative support with minimal supervision for the Dean's Office. The Administrative Assistant will play a vital role in supporting operations and project coordination for the School of Medicine,...

  • Dean's Administrative Assistant, School of Medicine

    2 weeks ago

    North Haven, United States Quinnipiac University Full time

    **Job Number**: 495796 **Type**: Full-time **Campus**: North Haven - North Haven, CT **Categories**: Staff **Overview**: **About Quinnipiac**: - Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130...

  • Administrative Assistant

    2 weeks ago

    New Haven, United States Murtha Cullina LLP Full time

    Murtha Cullina LLP is a Northeast regional law firm with offices in Connecticut, Massachusetts and New York. We are currently seeking an Administrative Assistant to join the New Haven office as part of a collaborative, team-oriented environment. At Murtha Cullina, you will find a quality of life-based collegial work environment and a competitive benefits...

  • Administrative Assistant

    2 weeks ago

    New Haven, United States Yale Center for Environmental Justice Full time

    The Yale Center for Environmental Justice is seeking an experienced administrative assistant for a part-time temporary position (covering maternity leave). The Yale Center for Environmental Justice (YCEJ) is a joint undertaking between Yale School of the Environment (YSE), Yale Law School (YLS), and the Yale Center for the Study of Race, Indigeneity, and...

  • Network Administrator

    1 month ago

    North Haven, United States Creative Financial Staffing Full time

    Network Administrator (on-site) Why take a Network Administrator role with this company? Immediate impact: Join a leading education provider where your skills will make an immediate difference Potential for permanency: This temporary position offers the potential for a permanent role based on performance and fit Collaborative environment: Work in a...

  • Network Administrator

    4 weeks ago

    North Haven, United States Creative Financial Staffing Full time

    Network Administrator (on-site) Why take a Network Administrator role with this company? Immediate impact: Join a leading education provider where your skills will make an immediate difference Potential for permanency: This temporary position offers the potential for a permanent role based on performance and fit Collaborative environment: Work in a...

  • Administrative Assistant

    2 weeks ago

    New Haven, United States Yale University Full time

    **Administrative Assistant**: - Comprehensive Cancer Center - Clinical Trial Operations - 87764BR **University Job Title** - Administrative Assistant **Bargaining Unit** - L34 - Local 34 (Yale Union Group) **Time Type** - Full time **Duration Type** - Regular **Compensation Grade** - Labor Grade C **Wage Ranges** - Click here to see our Wage...

  • Administrative Assistant

    1 week ago

    New Haven, United States Yale University Full time

    **Administrative Assistant**: - Yale School of the Environment - 88140BR **University Job Title** - Administrative Assistant **Bargaining Unit** - L34 - Local 34 (Yale Union Group) **Time Type** - Full time **Duration Type** - Regular **Compensation Grade** - Labor Grade C **Wage Ranges** - Click here to see our Wage Ranges **Searchable Job...

  • Administrative Assistant

    2 weeks ago

    New Haven, United States Yale University Full time

    Ecology and Evolutionary Biology - Business Operations - 88981BR **University Job Title** - Administrative Assistant **Bargaining Unit** - L34 - Local 34 (Yale Union Group) **Time Type** - Full time **Duration Type** - Regular **Compensation Grade** - Labor Grade C **Wage Ranges** - Click here to see our Wage Ranges **Searchable Job Family** -...

  • Senior Administrative Assistant

    4 weeks ago

    New Haven, United States Yale University Full time

    Under the direct supervision of the Manager for Administrative Services for the School of Public Health, the Senior Administrative Assistant will provide high quality administrative assistance to faculty in a fast-paced environment which includes man Administrative Assistant, Administrative, Senior, Assistant, Faculty, Technology, Travel

  • Administrative Assistant

    2 weeks ago

    North Haven, United States Banton Construction Company Full time

    Keep front desk tidy and presentable with all necessary office materials - Greet and welcome guests - Answer all incoming calls and redirect them or keep messages - Receive letters, packages etc. and distribute them - Prepare outgoing mail by drafting correspondence, securing parcels etc. - Manage company issued cell phones - Monitor office supplies and...

  • Front Desk Administrator

    5 hours ago

    New Haven, United States Culpeo HR Full time

    Front Desk Administrator/Administrative Assistant Join an organization that truly puts culture and its employees above all else. Friendly, warm, levelheaded front desk administrative assistant needed for large manufacturing company. The right candidate will possess: Events planning 4-5 years of solid administrative experience An engaging and upbeat...

  • Front Desk Administrator

    2 days ago

    New Haven, United States Culpeo HR Full time

    Front Desk Administrator/Administrative Assistant Join an organization that truly puts culture and its employees above all else. Friendly, warm, levelheaded front desk administrative assistant needed for large manufacturing company. The right candidate will possess:Events planning4-5 years of solid administrative experienceAn engaging and upbeat...

  • Front Desk Administrator

    1 day ago

    New Haven, United States Culpeo HR Full time

    Front Desk Administrator/Administrative Assistant Join an organization that truly puts culture and its employees above all else. Friendly, warm, levelheaded front desk administrative assistant needed for large manufacturing company. The right candidate will possess:Events planning4-5 years of solid administrative experienceAn engaging and upbeat...

  • Administrative Assistant

    2 weeks ago

    New Haven, Connecticut, United States Yale University Full time

    Ecology and Evolutionary Biology - Business Operations 88981BRUniversity Job Title Administrative AssistantBargaining Unit L3 Local 34 (Yale Union Group)Time Type Full timeDuration Type RegularCompensation Grade Labor Grade CWage Ranges Click here to see our Wage RangesSearchable Job Family Administration, Business Operations, SecretarialTotal # of hours to...

  • Legal Administrative Assistant

    2 weeks ago

    New Haven, United States Wiggin and Dana LLP Full time

    SummaryThe Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in our Medical Malpractice group. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication,...

  • Legal Administrative Assistant

    2 weeks ago

    New Haven, United States Wiggin and Dana LLP Full time

    SummaryThe Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in our Medical Malpractice group. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication,...

  • Administrative Assistant

    5 days ago

    North Charleston, United States Staffing Services LLC Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant - North CharlestonCompany:Join our dynamic team at a leading staffing services company based in North Charleston. We specialize in connecting talented individuals with exciting employment opportunities across various industries.Location:North Charleston, SCPay:$16-$17 per hour, commensurate...

  • Administrative Assistant

    2 weeks ago

    North Bellmore, United States BIB Services Corp Full time

    BIB Services Corp is a growing family owned and operated construction company based in Bellmore, NY. We are actively seeking an Administrative Intern to work closely with our Office Manager. Responsibilities for Administrative Assistant - Phone coverage for BIB Services Corp and our sister residential landscaping company - Securing and preparing bid...