Current jobs related to Administrative Assistant - New Haven - Yale University
-
Administrative Assistant
2 weeks ago
New Haven, United States Yale University Full timeYale Printing & Publishing Services (YPPS) is a fast-paced internal service provider that provides graphic design, printing, mailing and communication solutions for Yale departments, faculty, staff and students. The Administrative Assistant provides Administrative Assistant, Administrative, Assistant, Social Media
-
Administrative Assistant
3 weeks ago
New Haven, United States Yale University Full timeJoin the friendly and inclusive community of faculty, staff, postdocs, postgrads, and students working together at the Yale School of the Environment (YSE) to advance its mission to address the worlds most critical environmental challenges. This pos Administrative Assistant, Administrative, Support Staff, Faculty, Assistant
-
Administrative Assistant
4 weeks ago
New Haven, Connecticut, United States PrideStaff Full timeWe are seeking to recruit an Administrative Assistant to join our team at PrideStaff.Compensation: $18-22/hr Working Hours: 8am-5pm Key Responsibilities:Welcome guests and clients, directing them to the appropriate personnel.Handle, filter, and redirect phone inquiries with professionalism.Oversee office maintenance and manage supply inventory.Coordinate...
-
Administrative Assistant
3 weeks ago
New Haven, United States Chapel Haven Schleifer Center Inc Full time $20Job DescriptionJob Description Dynamic Diversity – Caring Collaboration – Individual Integrity – Community ConnectionAdministrator AssistantFull TimeNew Haven, CT, USRequisition ID: 1415Salary Range: $20.25 To $20.25 HourlySchedule: 40 hours/wk., M-F 9 am – 5 pmChapel Haven Schleifer Center is an award-winning nonprofit company devoted to empowering...
-
Administrative Assistant
2 months ago
New Haven, United States Chapel Haven Schleifer Center Inc Full timeJob DescriptionJob Description Dynamic Diversity – Caring Collaboration – Individual Integrity – Community ConnectionAdministrator AssistantFull TimeNew Haven, CT, USRequisition ID: 1415Salary Range: $20.25 To $20.25 HourlySchedule: 40 hours/wk., M-F 9 am – 5 pmChapel Haven Schleifer Center is an award-winning nonprofit company devoted to empowering...
-
Administrative Assistant
3 weeks ago
New Haven, United States Chapel Haven Schleifer Center Inc Full timeJob DescriptionJob DescriptionDynamic Diversity – Caring Collaboration – Individual Integrity – Community Connection Administrator AssistantFull TimeNew Haven, CT, USRequisition ID: 1415Salary Range: $20.25 To $20.25 HourlySchedule: 40 hours/wk., M-F 9 am – 5 pmChapel Haven Schleifer Center is an award-winning nonprofit company devoted to empowering...
-
Senior Administrative Assistant
2 weeks ago
New Haven, United States Talent Source Group LLC Full timeOur client is a large, New Haven based medical practice in Connecticut. They are seeking an experienced Senior Administrative Assistant to provide critical administrative and surgery scheduling support for a team of surgeons. The role is hybrid (3 days in office) and offers outstanding compensation and benefits. Candidates must possess medical/healthcare...
-
Senior Administrative Assistant
2 weeks ago
New Haven, United States Talent Source Group LLC Full timeOur client is a large, New Haven based medical practice in Connecticut. They are seeking an experienced Senior Administrative Assistant to provide critical administrative and surgery scheduling support for a team of surgeons. The role is hybrid (3 days in office) and offers outstanding compensation and benefits. Candidates must possess medical/healthcare...
-
Senior Administrative Assistant
42 minutes ago
New Haven, Connecticut, United States Yale University Full timeJob SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Yale University's Office of Health Equity Research. The successful candidate will provide exceptional administrative support to the Associate Dean for Health Equity Research, ensuring the smooth operation of the office.Key ResponsibilitiesProvide...
-
Executive Administrative Assistant
2 weeks ago
New Haven, Connecticut, United States ASSA ABLOY Americas Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to support the C-Suite team at ASSA ABLOY Americas. The ideal candidate will possess advanced skills in Excel and PowerPoint, enabling them to handle data analysis, reporting, and presentations.Key ResponsibilitiesAdministrative Support: Provide...
-
Senior Administrative Assistant
5 months ago
New Haven, United States Complete Staffing Solutions Full timeJob DescriptionJob DescriptionWe are seeking a executive assistant member to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...
-
Senior Administrative Assistant
1 week ago
New Haven, Connecticut, United States Yale University Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support to the Vice President for Alumni Affairs & Development at Yale University.Key ResponsibilitiesProvide exceptional administrative support to the Vice President, Associate Vice President, and other members of the team,...
-
Administrative Assistant BH
3 months ago
New Haven, United States Cornell Scott-Hill Health Full timeJob DescriptionJob DescriptionCornell Scott-Hill Health Center is looking for two full-time Administrative Assistants for two locations in West Haven and New Haven. This position offers an exciting opportunity for a candidate who is interested in working with our Behavioral Health team.SummaryResponsible for providing administrative support in the behavioral...
-
Administrative Assistant
2 weeks ago
New Haven, Connecticut, United States Yale University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Clinical Receptionist to join our team at Yale University. As a key member of our dermatologic surgery section, you will provide high-level administrative support to our busy practice.Key ResponsibilitiesProvide exceptional administrative assistance to our clinical team, including scheduling...
-
Senior Administrative Assistant
2 weeks ago
New Haven, Connecticut, United States Yale University Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support to the Vice President for Alumni Affairs & Development at Yale University.Key ResponsibilitiesProvide high-level administrative support to the Vice President, including scheduling, correspondence, and travel...
-
Healthcare Administrative Assistant
4 weeks ago
New Haven, Connecticut, United States Yale New Haven Health Full timePosition Overview:At Yale New Haven Health, we are committed to our Vision and Mission, which are rooted in our core Values: integrity, patient-centered care, respect, accountability, and compassion. These principles guide our daily actions as professionals in the healthcare field.As a Medical Office Coordinator, you will undertake a variety of...
-
Sr. Administrative Assistant
2 months ago
New Haven, United States Yale University Full timePosition Focus: Yale School of Nursing (YSN) is seeking a Sr. Administrative Assistant (AA) to join the dynamic Master of Science in Nursing (MSN) Division. YSN, located on the beautiful and sprawling grounds of Yale West Campus, is conveniently located near major highways. The Yale West Campus has a lot to offer including free parking, woodland...
-
Administrative Assistant
3 days ago
New Haven, Connecticut, United States TOWN OF EAST HAVEN Full timeJob Opportunity: Secretary IIThe Town of East Haven is seeking a highly skilled and experienced Secretary II to join their team. This is a 12-month position, working 37.5 hours per week, with a competitive hourly rate of $24.29.To be successful in this role, candidates must possess a High School Diploma or equivalent and a minimum of 2 years of secretarial...
-
Administrative Assistant
2 days ago
North Haven, United States Ulbrich Stainless Steels & Special Metals, Inc. Full timeWe are currently seeking an experienced Administrative Assistant to become part of the Ulbrich Sales team located in North Haven, CT. The Administrative Assistant will provide administrative support to the Chief Operating Officer, President of Distribution, and the Sales Management team.Your primary responsibilities will include: running and distributing...
-
Administrative Assistant
4 weeks ago
North Haven, United States Ulbrich Stainless Steels & Special Metals, Inc. Full timeWe are currently seeking an experienced Administrative Assistant to become part of the Ulbrich Sales team located in North Haven, CT. The Administrative Assistant will provide administrative support to the Chief Operating Officer, President of Distribution, and the Sales Management team.Your primary responsibilities will include: running and distributing...
Administrative Assistant
3 months ago
Ecology and Evolutionary Biology - Business Operations
- 88981BR
**University Job Title**
- Administrative Assistant
**Bargaining Unit**
- L34 - Local 34 (Yale Union Group)
**Time Type**
- Full time
**Duration Type**
- Regular
**Compensation Grade**
- Labor Grade C
**Wage Ranges**
- Click here to see our Wage Ranges
**Searchable Job Family**
- Administration, Business Operations, Secretarial
**Total # of hours to be worked**:
- 37.5
**Work Week**
- Standard (M-F equal number of hours per day)
**Work Location**
- Central Campus
**Worksite Address**
- 165 Prospect Street
- New Haven, CT 06511
**Work Model**
- On-site
**Position Focus**:
- Reporting to the Operations Manager, this critical support role provides a strong level of administrative support to faculty, staff, and students in the Department of Ecology and Evolutionary Biology. Responsibilities include but are not limited to: Serves as source of information to students, staff, faculty, and visitors on administrative, facility, financial, and procedural matters; Greets and directs visitors and answers and screens telephone calls. Assesses nature of business; Sorts, screens and distributes mail and serves as the point of contact for copy and office machine related issues; Schedules meetings, conference calls and appointments as required. Reserves rooms and arranges for AV needs; Assists with onboarding and offboarding student employees, staff and Sponsored Identities (post positions, hire applicants, provide access, IDs, keys, phone service and etc.); Supports department members by processing expense reports; Works with Facilities on building matters and serves as the main point of contact for facility issues; Coordinates travel arrangements, maintain records of travel expenditures and submit forms for reimbursement for students and speakers/visitors; Assists with planning of academic events (seminar series, visiting day, year-end); Performs clerical functions incidental to office activities.
**Dept/Section URL**
**Essential Duties**
- 1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
**Required Education and Experience**
- Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
**Required Skill/Ability 1**:
- Demonstrated excellent oral and written communication skills, including spelling, grammar, and punctuation. Strong attention to detail skills and commitment to accuracy is essential. Superior customer service skills with ability to provide proactive and team-oriented service.
**Required Skill/Ability 2**:
- Proven ability to work productively under pressure with constant and varied interruptions, manage a broad variety of tasks and shifting priorities in a changing environment, and take initiative. Demonstrated ability in an administrative support position. Ability to follow through on a variety of open tasks without daily supervision.
**Required Skill/Ability 3**:
- Demonstrated excellent attendance and punctuality, to be affirmed by references. Demonstrated ability to maintain professionalism and a professional demeanor with a positive attitude. Demonstrated ability to work cooperatively with co-workers and supervisor in an environment of change.
**Required Skill/Ability 4**:
- High degree of initiative, professionalism, and independent judgment. Exceptional organization, prioritization, and multitasking skills requiring accuracy, consistency, confidentiality and dependability with the ability to manage multiple projects and tasks simultaneously. Attention to detail and ability to follow tasks to completion.
**Required Skill/Ability 5**:
**Prefe
