Administrative Assistant

2 weeks ago

New Haven, United States Murtha Cullina LLP Full time

Murtha Cullina LLP is a Northeast regional law firm with offices in Connecticut, Massachusetts and New York. We are currently seeking an Administrative Assistant to join the New Haven office as part of a collaborative, team-oriented environment.

At Murtha Cullina, you will find a quality of life-based collegial work environment and a competitive benefits package. We believe that diversity among our staff and lawyers is essential to our continued success. It is our mission to recruit, retain and promote employees, and provide them with the environment and tools needed to reach their highest potential. We invest in the retention and development of our people because we know their success is what helps us become a better firm.

**Summary & Reporting Structure**

The Administrative Assistant in the New Haven office is responsible for performing a variety of administrative tasks in a law firm environment, including, but not limited to: office services (copying, scanning, etc.), reception coverage, PowerPoint presentations, document management (filing/records), organizing firm events and special projects.

Administrative Assistants report to the HR Manager with routine direct interaction with other Administrative Directors and attorneys.

**Essential Responsibilities**
- Be first point of contact, greet and welcome clients and visitors with a professional and friendly demeanor. Handle unexpected guests or requests as needed.
- Manage incoming and outgoing mail.
- Maintain adequate office and kitchen supplies, placing orders as needed to ensure office is stocked.
- Ensure all copy machines are stocked with paper on a daily basis, coordinate maintenance of printers and orders of toner and waste toner cartridges.
- Provide administrative support to the Legal Administrative Assistants and Attorneys as requested. Provide remote help for various legal and administrative departments at the Firm.
- Create, edit and revise Word documents, Excel spreadsheets, and PowerPoint presentations. Time and database entries.
- Physical and electronic filing and organizing documents using our online filing system and other software programs.
- Coordinate conference rooms for client meetings, including ordering lunches and set up of events.
- Assist Director of Facilities and Operations with management of daily facility operations; coordinate with building maintenance when needed.
- Support IT Department with local computer, cable and network connections.
- Additional special projects as assigned.
- Support the team with various administrative tasks and special projects as needed.

**Qualifications & Skills**
- 1-3 years of Administrative/Office experience required.
- Team player with ability to be proactive and focus on problem solving.
- Excellent time management skills and the ability to prioritize work
- Attention to detail with consistent accuracy
- Excellent written and verbal communication skills
- Professional and mature demeanor consistent with client facing position
- 5 days per week in office, Monday-Friday. This is a fully onsite position.

**Amy McDuff**

**Director of Human Resources**

Pay: $40,000.00 - $50,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- New Haven, CT 06510 (required)

Ability to Relocate:

- New Haven, CT 06510: Relocate before starting work (preferred)

Work Location: In person

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