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Executive Assistant

3 months ago

Lake Forest, United States Assertio Therapeutics Full time

Overview:
Assertio is seeking an experienced and motivated executive assistant to provide administrative support for the Chief Executive Officer and other executive team members.

**Responsibilities**:
**Responsibilities**
- Provide day-to-day direct administrative support for the CEO and other executive team members, including but not limited to calendar management, expense reporting and processing, travel support, vendor collaboration, conference preparation and corporate event oversight.
- Manages incoming and outgoing office mail to include maintaining process for mail distribution and outgoing mail through USPS, FedEx, and other shipping vendors.
- Proactively support the executive through data gathering, information analysis, and presentation of considerations to the executive and departmental leaders.
- Function as the bridge for smooth communication between the executives and leaders across the organization, building relationships crucial to effective collaboration across the company.
- Work closely and effectively with members of the executive’s reporting line to ensure smooth departmental operations and meeting organization, and act as a business partner to the department to decisively move priorities and goals towards completion.
- Track high priority initiatives for the executive and identify any obstacles; communicate initiative status, pulling in department members or other leaders, as necessary.
- Partner with the executive on initiatives that ensure efficiencies in the department and strong cross functional communications. Together with the executive, assess inquiries directed at the executive to determine priorities and establish a proper course of action.
- Support preparation for meetings, presentations, and milestone events.
- Managing office operations which includes ordering & stocking kitchen and office supplies.
- Coordinate Board meetings - arrange hotel accommodation & ground transportation for Board members. Schedule dinners and catering for breakfast and lunches.
- Additional responsibilities as periodically assigned.

Qualifications:
**Knowledge & Skills**
- Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
- Ability and willingness to perform a wide range of tasks including working with confidential information.
- Ability to manage conflicting priorities and deliver on the most critical assignments on time.
- Must have a positive “can do” attitude, be a consummate team player, and show excellent judgment.
- Excellent verbal and written skills, allowing for an open and effective dialogue throughout the company.
- Attention to detail and quality are critical to success.
- Highly accountable for the results and outcomes of their responsibilities and understands the impact of their efforts, results, and attitudes on others.
- Uses teamwork to work cooperatively toward the most effective solutions, championing the best ideas of team members, and assisting where help is needed yet is capable of highly independent work when efficiency is required.
- Results-oriented individual who is highly motivated, decisive, flexible in thought, and has the creativity to excel in and contribute to a rapidly growing company.
- Forward thinking mindset with the ability to manage multiple projects and identify and resolve issues.

**Requirements**:

- 7+ years executive administrative experience in a public, pre-commercial or commercial life sciences environment preferred.
- Must be highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint.
- Broad experience in an emerging, publicly traded company environment is a plus.

**Compensation and Benefits**

Competitive base salary, eligibility for an annual incentive bonus and eligibility to participate in company equity plan. Competitive benefits package including health, dental, vision, life insurance, 401K, and paid time off.

**Equal Employment Opportunity**

**Physical/Mental Demands**
- Sitting - 80%
- Standing/ walking - 20%
- Repetitive motion: Substantial movements of the wrists, hands, and or fingers for sustained periods of time. Approximately 4-hours of keyboarding per day.
- Visual Requirements: Able to see and read PC screens and read fine print.
- Comprehension: Ability to understand opposing points of view on highly complex issues and to negotiate and integrate different viewpoints.
- Decision Making: Ability to make decisions which have an impact on the company’s credibility, operations, and services.
- Communication: Ability to formulate complex and comprehensive materials such as legal documents, authoritative reports, official publications of major scope and impact, etc. and to make formal presentations.
- Mathematics: Ability to compute, analyze, and interpret numerical data for reporting purposes.
- Ability to prepare and analyze data and figures.
- Ability to organize and prioritize your own works schedule.

**Accommodation Of Disabilities**

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