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Office Administrator
3 weeks ago
Department
90-OVERHEAD
Location
Alameda, CA
Position Type
Full Time
Salary
$29/hour - $35/hour
Date
2024.05.13
Description
**Overview**
The Alameda Office Administrator position requires a multitasking individual to ensure smooth functioning of the office and supporting Project Management with administrative tasks.
**Location**: Alameda, CA
**Reports to**: Corporate Office Manager
**Responsibilities**
**Office Operations**
- Manage/Coordinate/Buy all office supply needs
- Coordinate with vendors and IT for computer, printer and other issues
- Coordinate General Facilities Management, FedEx, Front Desk, paper shredding, etc., Specialty Supply Management - office furniture and Administration Management
- Oversee spare vehicles in Alameda location
- Clean/prepare cubicles for new hire
- Plan & coordinate office events
- Shipping/Receiving in the warehouse and organize
- Distribute/organize swags
- Avid approvals & reconcile office credit card
- Prepare/coordinate New Hire packet
- Notarize documents
**Project Management Support**
- Issue and coordinate project/service construction bids and maintain bid board
- Process and coordinate project construction Prequals
- Administration support on printing & compiling kick off binders
- Coordinate vendor lunch & learn and internal project meetings
- File Preliminary notices on service/project construction
- Send weekly job list and pending bids
- Distribute weekly cost distribution summary to Project Management team and leaders
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