Office Administrator

3 weeks ago


Alameda, United States UNITED MECHANICAL Full time

Department

90-OVERHEAD

Location

Alameda, CA

Position Type

Full Time

Salary

$29/hour - $35/hour

Date

2024.05.13

Description

**Overview**

The Alameda Office Administrator position requires a multitasking individual to ensure smooth functioning of the office and supporting Project Management with administrative tasks.

**Location**: Alameda, CA

**Reports to**: Corporate Office Manager

**Responsibilities**

**Office Operations**
- Manage/Coordinate/Buy all office supply needs
- Coordinate with vendors and IT for computer, printer and other issues
- Coordinate General Facilities Management, FedEx, Front Desk, paper shredding, etc., Specialty Supply Management - office furniture and Administration Management
- Oversee spare vehicles in Alameda location
- Clean/prepare cubicles for new hire
- Plan & coordinate office events
- Shipping/Receiving in the warehouse and organize
- Distribute/organize swags
- Avid approvals & reconcile office credit card
- Prepare/coordinate New Hire packet
- Notarize documents

**Project Management Support**
- Issue and coordinate project/service construction bids and maintain bid board
- Process and coordinate project construction Prequals
- Administration support on printing & compiling kick off binders
- Coordinate vendor lunch & learn and internal project meetings
- File Preliminary notices on service/project construction
- Send weekly job list and pending bids
- Distribute weekly cost distribution summary to Project Management team and leaders


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