Executive Administrative Assistant
6 days ago
Job Title: Executive Administrative Assistant
Location: Alameda, CA – Onsite – Local candidates only
Period: 05/13/2024 to 05/13/2025 – possibility of extension
Hours/Week: 40 hours
Rate: $30-$35/hour (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2
Scope of Services:
The Executive Administrative Assistant provides administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation. They handle all routine mail or inquiries and set priorities to projects assigned. The role requires previous experience and may necessitate additional training specific to the corporate culture and procedures. The Executive Administrative Assistant functions with minimal supervision and performs traditional administrative assistant work, including all calendaring for the Director, managing travel, and coordinating meetings. Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint is required. Responsibilities also include managing IT requests, budgets, org charts, headcount allocation, ordering office supplies, onboarding new hires, and providing ancillary support for team members, including assisting project managers.
Role, Responsibilities, and Deliverables:
- Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, and report preparation.
- Track department budgets and assist in meeting planning and preparation.
- Manage the Director's calendar, including travel arrangements and coordinating meetings.
- Handle routine mail or inquiries and set priorities to assigned projects.
- Maintain accurate calendars of appointments, meetings, and due dates for executives.
- Coordinate meetings and events, including scheduling rooms and meals, both onsite and offsite.
- Manage IT requests, budgets, org charts, headcount allocation, and ordering office supplies.
- Assist in onboarding new hires and provide ancillary support for team members, including assisting project managers.
Experience:
- Previous experience as an executive administrative assistant or in a similar role.
- Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint.
- Strong organizational and time management skills.
- Ability to function with minimal supervision and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Familiarity with corporate culture and procedures.
- Experience coordinating meetings and events.
- Knowledge of IT request management and budget tracking preferred.
- Experience with onboarding new hires and providing support to team members.
-
Executive Administrative Assistant
7 days ago
Alameda, United States Blue Star Partners LLC Full timeJob DescriptionJob DescriptionJob Title: Executive Administrative AssistantLocation: Alameda, CA (Onsite Only)Duration: 1 year from start date, with possible extensionsRate: $30 - $35/hour (Based on Experience)Job Description:The Executive Administrative Assistant plays a pivotal role in providing high-level support to executives, including C-Suite level...
-
Executive Administrative Assistant
Found in: beBee S US - 6 days ago
Alameda, United States ATR International Full timeJob Description: We are seeking an Executive Administrative Assistant for a very important client Traditional administrative assistant work including all calendaring for Director including her travel.Will be coordinating her meetings and with scheduling room, meals etc as well as helping with any offsite meetings Will be managing IT requests, budgets, org...
-
Store Assistant Manager
Found in: Lensa US P 2 C2 - 2 weeks ago
Alameda, United States Daiso USA Full timeAs an Assistant Store Manager, provide support to the store manager in the management of store operations. In support of the store manager, he/she is responsible for store staff shift management, labor hour control, human resource development, product ordering, inventory control, and operational management of product development. He/she is also responsible...
-
Recreation Assistant
5 days ago
Alameda, United States City Of Alameda Full time**Nature of Position**: - The City of Alameda is seeking a community focused, organized, and proactive individual to fil one (1) current full-time **Recreation Assistant **in the Recreation and Parks Department focusing on **senior center operations, special interest classes, and specialty recreation programs**.** - The list established will be used to fill...
-
Elementary School Principal
5 days ago
Alameda, United States The Academy of Alameda Full timeJob DescriptionJob DescriptionSalary: ELEMENTARY SCHOOL PRINCIPAL JOB DESCRIPTIONPOSITION OVERVIEW: The Elementary School Principal directs and coordinates educational, administrative and counseling activities of an elementary school that are consistent and aligned to The Academy of Alameda’s mission and envisioned future. The Principal provides...
-
Elementary School Principal
2 weeks ago
Alameda, United States The Academy of Alameda Full timeJob DescriptionJob DescriptionSalary: ELEMENTARY SCHOOL PRINCIPAL JOB DESCRIPTIONPOSITION OVERVIEW: The Elementary School Principal directs and coordinates educational, administrative and counseling activities of an elementary school that are consistent and aligned to The Academy of Alameda’s mission and envisioned future. The Principal provides...
-
Director R&D Data Engineering, Data Analytics
Found in: beBee S US - 4 days ago
Alameda, United States Abbott Laboratories Full timeThe Director R&D Data Engineering, Data Analytics develops and participates in setting the strategy and tactical direction of the R&D Data Engineering organization to ensure the organization carries out its function effectively and efficiently in alignment with the objectives of the business. Â This leader will set organization goals, ensure that they are...
-
Contract Specialist
6 days ago
Alameda, United States ALAMEDA ALLIANCE FOR HEALTH Full time**PRINCIPAL RESPONSIBILITIES**: Under general supervision of the Manager, Networks and Contacting, the Contract Specialist coordinates the day-to-day work processes associated with the contracting process. This includes developing, maintaining and executing contracts (new and revised) as well as changes to DOFRs (Divisions of Financial Responsibilities)...
-
HR Program Manager
7 days ago
Alameda, United States CareerBuilder Full timeJob Description Job Description Job Title: HR Program Manager / Project Manager Location: Alameda, CA Onsite - Local candidates only Period: 04/08/2024 to 10/11/2024 - possibility for extensions depending on business needs and candidate performance Hours/Week: 40 hours Rate: $70-$75/hour (Hours over 40 will be paid at Time and a Half) Contract Type: W-2...
-
HR Program Manager
6 days ago
Alameda, United States Blue Star Partners LLC Full timeJob DescriptionJob DescriptionJob Title: HR Program Manager / Project ManagerLocation: Alameda, CA – Onsite - Local candidates onlyPeriod: 04/08/2024 to 10/11/2024 - possibility for extensions depending on business needs and candidate performanceHours/Week: 40 hours Rate: $70-$75/hour (Hours over 40 will be paid at Time and a Half)Contract Type: W-2Scope...
-
Director, Nursing Services
7 days ago
Alameda, United States Alameda Health System Full timeSummary Alameda Health System offers outstanding benefits that include: 100% employer health plan for employees and their eligible dependents Unique benefit offerings that are partially or 100% employer paid Rich and varied retirement plans and the ability to participate in multiple plans. Generous paid time off plans Role Overview: Alameda Health...
-
Contract Specialist
5 days ago
Alameda, United States Alameda Alliance Full timePRINCIPAL RESPONSIBILITIES: Under general supervision of the Manager, Networks and Contacting, the Contract Specialist coordinates the day-to-day work processes associated with the contracting process. This includes developing, maintaining and executing contracts (new and revised) as well as changes to DOFRs (Divisions of Financial Responsibilities)...
-
Validation Lead
4 days ago
Alameda, United States I.T. Solutions, Inc. Full timeRole: GxP Validation LeadLocation: Onsite at Alameda, CA (2-3 Days)Duration: Long Term Rolling Contract The Validation Lead will be the primary liaison between product and quality teams to help validate number of products. The role will leverage strategic mindset to transform and adopt a risk-based approach to move the client towards Software Assurance.Act...
-
Validation Lead
Found in: Appcast US C2 - 4 days ago
Alameda, United States I.T. Solutions, Inc. Full timeRole: GxP Validation LeadLocation: Onsite at Alameda, CA (2-3 Days)Duration: Long Term Rolling Contract The Validation Lead will be the primary liaison between product and quality teams to help validate number of products. The role will leverage strategic mindset to transform and adopt a risk-based approach to move the client towards Software Assurance.Act...
-
Validation Lead
Found in: Appcast Linkedin GBL C2 - 5 days ago
Alameda, United States I.T. Solutions, Inc. Full timeRole: GxP Validation LeadLocation: Onsite at Alameda, CA (2-3 Days)Duration: Long Term Rolling Contract The Validation Lead will be the primary liaison between product and quality teams to help validate number of products. The role will leverage strategic mindset to transform and adopt a risk-based approach to move the client towards Software Assurance.Act...
-
GxP Validation Lead
Found in: Appcast Linkedin GBL C2 - 6 days ago
Alameda, United States I.T. Solutions, Inc. Full timeRole: GxP Validation LeadLocation: Onsite at Alameda, CA (2-3 Days)The Validation Lead will be the primary liaison between product and quality teams to help validate number of products. The role will leverage strategic mindset to transform and adopt a risk-based approach to move the client towards Software Assurance.In this role you willAct as a Validation...
-
Contract Specialist, Gs-1102-13
5 days ago
Alameda, United States U.S. Coast Guard Full time**Duties**: The role of this position is to serve as non-supervisory Team Lead Contract Specialist responsible for contracts involving such diverse areas as ship repair, maintenance and alteration; state-of-the-art ship's systems and subsystems, ship electronic systems, naval architecture/engineering and specialized technical representative services relating...
-
Chief Human Resources Officer
6 days ago
Alameda, United States Scribe Therapeutics Full timeJob DescriptionJob DescriptionScribe Therapeutics is a molecular engineering company focused on creating best-in-class in vivo therapies that permanently treat the underlying cause of disease. Founded by CRISPR inventors and leading molecular engineers Benjamin Oakes, Brett Staahl, David Savage, and Jennifer Doudna, Scribe is overcoming the limitations of...
-
Caregiver Al
3 days ago
Alameda, United States Wellquest Living Llc Full time**WELLQUEST LIVING JOB DESCRIPTION**: Job Number: CRGVRAL Job Title: Caregiver FLSA Status: Non-exempt Department: Assisted Living or Memory Care (Journey) Date Reviewed: 4/12/21 Reviewed by: Veronica Akers **SUMMARY** The Caregiver is responsible for providing personal assistance and routine daily care and services related to the residents in...
-
L&D Coordinator
7 days ago
Alameda, United States CareerBuilder Full timeAre you seeking a valuable career opportunity within a reputable company offering a supportive work environment? Our client, a leading BioTech research organization, is currently in search of a Learning and Development Coordinator to enrich their team. Contact us today to explore this exciting opportunity! Learning and Development Coordinator Pay Range:...