Part Time Administrative Assistant, 8-10 Hours Per
2 weeks ago
**What you’ll be responsible for**:
You will be responsible for performing administrative work for Chicago Board of Rabbis (CBR), including maintaining CBR membership files, using Salesforce to compile information, sending invoices, assisting with event preparation, and maintaining calendars. This is a part-time position paying $25 per hour for approximately 8 hours per week. It can be fully remote or in the office.
**What you’ll be doing**:
- Assist in preparing materials for CBR events on site, remotely, or outside the agency.
- Seek and coordinate optimal dates for programs.
- Secure program venues and security, as needed.
- Conduct post-event correspondence (thank you notes, stipends, etc.)
- Create and maintain events in Salesforce.
- Maintain Great Lakes Naval Base Rabbinic rotational service calendar and Rabbinic preparedness.
- Schedule rabbis for Friday and Sunday services.
- Keep the calendar current.
- Coordinate and schedule rabbis for mandatory annual training.
- Coordinate naval base passes for rabbis.
- Send monthly payments to rabbis.
- Send tax forms to rabbis.
- Maintain Membership list in Salesforce.
- Send welcome letters to new members.
- Process and track dues.
- Coordinate annual membership renewals.
- Track and report on active members.
- Assist with CBR website: update calendar, upload pictures, and post event information.
- Coordinate CBR Executive meetings: schedule and book location, send invites, keep attendance, and compile and send meeting notes.
- Perform additional duties as assigned.
- Observe, in every respect, the confidential nature of the agency's services to their clients.
- Serve as Contact Case Data Manager (CCDM) and participate in the Contact Quality Team (CQT) to support and maintain data integrity for CBR as well as for the whole organization.
**What you need to succeed**:
- High school diploma or equivalent.
- At least 3 years of experience working in a professional setting.
- Proficient in Microsoft Office Suite particularly Teams, Word, Excel, Quicken or Quick Books.
- Ability to learn Salesforce, JUF’s database system.
- Bookkeeping skills helpful.
- Must be organized and possess strong professional, interpersonal, and written and oral communication skills.
- Must be able to work independently.
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