Administrative Coordinator

4 weeks ago

Phoenix, United States State of Arizona Full time

**Administrative Coordinator**

Job Location:
Address: 3300 N. Central Avenue

Director's Office / Management Support Services

Phoenix, AZ 85007

Posting Details:
**Salary**: $21.63 - $26.44 / hour

Closing Date: June 4, 2024

Job Summary:
The Management Support Services team of the Arizona State Retirement System (ASRS) is looking for an organized and flexible individual with exceptional communication and problem-solving skills to handle office duties and admin-related operations and work experience in administration and senior/executive support.

Job Duties:

- Prepare correspondence, reports, and presentations on behalf of all levels of agency management, Board of Trustees, and other staff.
- Review, edit, and format Director and Assistant Director appeal responses to members.
- Schedule appointments for/with agency Board of Trustees, Director, Deputy Director, Chief Investment Officer, Assistant Attorney General, and Assistant Directors.
- Fulfill printing requests and office supplies orders.
- Ensure the office is well-maintained, organized, and secure.
- Greet visitors, direct them to the appropriate parties, and answer phones.
- Coordinate the scheduling of conference rooms for agency meetings and coordinate with the building management company to rent conference rooms to external entities.
- Coordinate Defined Contributions Committee meetings and create/distribute meeting materials.
- Assist MSS manager with PRIDE Recognition and Bright Ideas award programs, including preparing certificates, ordering awards, and coordinating photo sessions.
- Provide support and back-up for Administrative Project Analysts, including Board/Committee meeting facilitation and staff travel arrangement/coordination.
- Provide support and back-up for building security/access.
- Provide support and back-up for requisition processing.

Knowledge, Skills & Abilities (KSAs):

- Knowledge of administrative office practices.
- Creativity in presentation development, strong problem-solving skills, and customer service.
- Excellent interpersonal, oral, and written communication skills.
- Knowledge of office software products (Word, Excel, PowerPoint, Gmail, etc.).
- Proficiency with office technology and equipment, including printers, copiers, scanners, and computers.
- Ability to generate charts/graphs.
- Ability to work independently and as part of a team.
- Ability to manage detailed work and maintain confidentiality.

Selective Preference(s):

- Prefer six months’ administrative/support experience.
- Prefer knowledge of pension/retirement systems, Arizona Revised Statutes, and open meeting law.

Pre-Employment Requirements:
**Benefits**:
The State of Arizona offers a comprehensive benefits package that includes:

- Robust and affordable insurance plans (medical, dental, life, short-term and long-term disability options)
- A top-ranked retirement program
- 10 paid holidays per year
- Accrued vacation and sick days
- An incentivized commuter club and public transportation subsidy program
- Work-life balance supported by flexible work hours, telework, and Monday thru Friday work weeks
- The opportunity to participate in deferred compensation, credit union membership, and a wellness program
- Rewarding work that benefits the people of Arizona
- Public Service Loan Forgiveness eligible employer
- Opportunity for goal-based and spot incentives

The Arizona State Retirement System is located in midtown Phoenix, within walking distance of the Light Rail. We also provide free covered parking. We offer a stable work environment and an atmosphere that fosters a healthy work-life balance.

Retirement:
This position participates in the Arizona State Retirement System pension plan.

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