Executive Assistant

1 month ago

Auburn, United States AMI Housing, Inc Full time

**Organization**:
Founded in 2003, AMI Housing is a California-based nonprofit organization whose mission is to house and support the most vulnerable residents of the Sierra Region by enhancing the lives of people with mental illness by providing housing, employment, and supportive services.

**Position Summary**:
Executive Assistant provides high level strategic support and directly reports to the Chief Executive Officer at AMI Housing. This position primarily provides support to the Chief Executive Officer but may be asked to provide additional support to other leadership as directed. This support includes scheduling appointments, arranging board meetings, prioritizing daily assignments, and assisting leadership team members with tracking processes to ensure deadlines are met. Additional duties include data entry, compiling required program information, and completing required reports. Employees at this level must be fully trained in all procedures related to assigned areas of responsibility and adhere to the confidentiality of program participants and employee concerns related to personnel.

**Responsibilities**:

- Assist the CEO as the main priority and offer extra assistance to Senior Leadership and the Board of Directors, as instructed, to guarantee the achievement of company goals and objectives, as well as the smooth operation of business activities.
- Assist CEO with grants and contracts, including writing and reporting.
- Assist CEO with monthly board meeting report preparation and scheduling.
- Support leadership team members by updating protocols and communicating changes to the workforce.
- Maintain and refine internal processes that support CEO and senior leadership and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that CEO’s priorities are met, organizational goals are achieved, and best practices are upheld.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Track contracts and contract amendments through to completion.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site
- Attend board meeting and take minutes.

**Skills**:

- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Must multitask with attention to detail while working in a fast-paced and sometimes chaotic environment.
- Ability to plan, organize, and prioritize work.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.

**Ability to**:

- Continuously sit at a desk and stand at the counter for extended periods; use a keyboard to communicate through written means; run errands; lift lightweight.
- Intermittently walk, stand, bend, climb, squat, twist, and reach while retrieving or returning files or making field visits. Intermittently twist to get equipment surrounding desk; perform simple grasping and fine manipulation; see with correctable acuity sufficient to read characters on a computer screen; hear and speak with enough sense to communicate with others.
- Make rapid and accurate arithmetic calculations, including addition, subtraction, multiplication, and division.
- Understand the organization and operations of the AMIH and community partners as necessary to assume assigned responsibilities.
- Remain calm during difficult conversations.
- Compile and maintain extensive records and files.
- Operate a variety of office machines/computers and software systems.

**Education/Background**:

- High School diploma or equivalent is required. A bachelor’s degree is preferred.
- Complete and pass pre-employment background checks (fingerprints, drug and alcohol testing, and criminal background checks).
- Valid driver's license with a clean driving record and reliable transportation.

**Work Experience**
- A minimum of four years of related work experience is required.
- Experience in developing internal processes and filing systems.
- Experience working with individuals with mental illness, drug/alcohol abuse, homelessness, or other social services.

**Computer Proficiency**:

- Strong computer proficiency (i.e., Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Microsoft Teams, Zoom, Adobe, Docu

  • Executive Assistant

    1 month ago

    Auburn Hills, United States Borg Warner, Inc. Full time

    This position is located at BorgWarners World Headquarters in Auburn Hills, MI. This position provides administrative support to the CHRO along with the HR Leadership Team. The incumbent will be responsible for calendar management, planning and orga Executive Assistant, Assistant, Executive, Travel, Manufacturing

  • Assistant Executive Housekeeper

    3 weeks ago

    Auburn, United States The Service Companies Full time

    Company Overview:The Service Companies (TSC) is a trusted integrated services partner to hotels, casinos, resorts, universities, schools, stadiums, and commercial facilities. We provide unparalleled cleaning, housekeeping, staffing, engineering and maintenance services designed to improve the health and cleanliness of our clients' facilities, maximize...

  • Assistant Executive Housekeeper

    2 weeks ago

    Auburn, United States The Service Companies Full time

    Company Overview:The Service Companies (TSC) is a trusted integrated services partner to hotels, casinos, resorts, universities, schools, stadiums, and commercial facilities. We provide unparalleled cleaning, housekeeping, staffing, engineering and maintenance services designed to improve the health and cleanliness of our clients' facilities, maximize...

  • Assistant Executive Housekeeper

    3 weeks ago

    Auburn, United States The Service Companies Full time

    Company Overview:The Service Companies (TSC) is a trusted integrated services partner to hotels, casinos, resorts, universities, schools, stadiums, and commercial facilities. We provide unparalleled cleaning, housekeeping, staffing, engineering and maintenance services designed to improve the health and cleanliness of our clients' facilities, maximize...

  • Assistant Executive Housekeeper

    1 week ago

    Auburn, United States The Service Companies Full time

    Company Overview:The Service Companies (TSC) is a trusted integrated services partner to hotels, casinos, resorts, universities, schools, stadiums, and commercial facilities. We provide unparalleled cleaning, housekeeping, staffing, engineering and maintenance services designed to improve the health and cleanliness of our clients' facilities, maximize...

  • Executive Assistant

    3 weeks ago

    Auburn Hills, United States Phinia, Inc. Full time

    PositionExecutive Assistant - PHINIA Inc. LocationAuburn Hills, MIAbout usPHINIA: Advancing sustainability today, powering carbon-free tomorrowAt PHINIA, we create premium fuel systems, electrical systems, and aftermarket parts for internal combustion engine (ICE) vehicles and industrial applications. We make sure our products are clean, efficient and high...

  • Executive Assistant

    2 weeks ago

    Auburn Hills, United States Phinia, Inc. Full time

    PositionExecutive Assistant - PHINIA Inc. LocationAuburn Hills, MIAbout usPHINIA: Advancing sustainability today, powering carbon-free tomorrowAt PHINIA, we create premium fuel systems, electrical systems, and aftermarket parts for internal combustion engine (ICE) vehicles and industrial applications. We make sure our products are clean, efficient and high...

  • Executive Administrative Assistant

    1 week ago

    Auburn Hills, United States Avancez Assembly Full time

    Do you want to work at an organization that is people focused, service minded and results oriented, that offers their customers creative problem solving, progressive solutions, and improved outcome? Then Android Industries may be the place for you. We are committed to a culture of excellence, with a focus on best practices and continuous improvement. We...

  • Executive Administrative Assistant

    3 weeks ago

    Auburn Hills, United States Avancez Assembly Full time

    Do you want to work at an organization that is people focused, service minded and results oriented, that offers their customers creative problem solving, progressive solutions, and improved outcome? Then Android Industries may be the place for you. We are committed to a culture of excellence, with a focus on best practices and continuous improvement. We...

  • Executive Director

    1 week ago

    Auburn, United States Betz Nursing Home Full time

    **Executive Director** **Betz Nursing in Auburn, IN** **What we offer**: - Top competitive market wages - Work Life Balance PTO - Paid training, skills certification & career development support - Medical, vision & dental insurance with Telehealth option - Medical and dependent flexible spending accounts - 401(k) retirement plan options - Lucrative...

  • Territory Account Executive

    2 weeks ago

    Auburn, United States Kustom US Inc Full time

    Job DescriptionJob DescriptionKustom US is looking for a Territory Account Executive. In this role, your nature as a dynamic, self-driven, and outgoing extrovert is on full display. You will be responsible for establishing and maintaining consistent and on-going contact with key decision makers for commercial properties, third party administrators, and other...

  • Sr. Account Executive, Sales

    3 weeks ago

    Auburn, Alabama, United States teamworkonline Full time

    SR. ACCOUNT EXECUTIVE, SALES (AUBURN SPORTS PROPERTIES)Auburn, ALOn-Site THE RUNDOWN Playfly Sports is looking for a Sr. Account Executive, Sales to join our team in Auburn, AL. The candidate must be driven and coachable to execute the Playfly Sports Properties revenue model and to understand the distinctive relationship with the Auburn Athletics. This...

  • Account Executive Manager

    1 week ago

    Auburn, United States Surge Staffing Full time

    Job DescriptionJob DescriptionSummary: The Account Executive is responsible for the profitable operation of the company. This includes overall responsibility for achieving profit results consistent with established expectations and implementing a consistent business development program to maximize billable hours and sales growth, thereby increasing market...

  • Account Executive

    6 days ago

    Auburn Hills, United States Johnson Controls International Full time

    Job DescriptionWhat you will doThe Account Executive Energy Solutions position is part of our Sustainable Infrastructure business at Johnson Controls. We are seeking a seasoned sales professional with a proven track record of success selling performance contracts for commercial buildings, which results is reducing energy costs for our customers. Come join...

  • Marketing Assistant

    3 weeks ago

    Auburn, United States ECI Management Full time

    At Ethereal Consulting, We provide transformative training experiences that drive performance for our team members and revenue for our clients. We've trained the top performers in the marketing industry to be the best at providing quality customer service, driving brand awareness, and creating cost-effective marketing strategies that drive market share for...

  • Marketing Assistant

    3 weeks ago

    Auburn, United States ECI Management Full time

    At Ethereal Consulting, We provide transformative training experiences that drive performance for our team members and revenue for our clients. We've trained the top performers in the marketing industry to be the best at providing quality customer service, driving brand awareness, and creating cost-effective marketing strategies that drive market share for...

  • Marketing Assistant

    3 weeks ago

    Auburn, United States ECI Management Full time

    At Ethereal Consulting, We provide transformative training experiences that drive performance for our team members and revenue for our clients. We’ve trained the top performers in the marketing industry to be the best at providing quality customer service, driving brand awareness, and creating cost-effective marketing strategies that drive market share for...

  • Marketing Assistant

    3 weeks ago

    Auburn, United States ECI Management Full time

    Job DescriptionJob DescriptionAt Ethereal Consulting, We provide transformative training experiences that drive performance for our team members and revenue for our clients. We’ve trained the top performers in the marketing industry to be the best at providing quality customer service, driving brand awareness, and creating cost-effective marketing...

  • Dispatch Assistant

    3 weeks ago

    Auburn, United States World Fuel Services Full time

    At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance...

  • Assistant Restaurant General Manager

    3 weeks ago

    Auburn, United States The Hotel at Auburn University Full time

    Job DescriptionJob DescriptionJOB SUMMARY Assist with directing and organizing the staff of Ariccia Cucina, Piccolo 241 Cocktail Lounge, H.C Valentine, In-Room Dining and our Executive Floor Lounge to ensure first class service, food & beverage offerings and marketing to maximize profits and guest satisfaction.ESSENTIAL DUTIES CONSISTS OF ASSISTING WITH THE...