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Sub-procurement Office Professional
3 months ago
West Aurora School District 129 Job Description POSITION: Substitute Procurement Office Professional
REPORTS TO: Executive Director of Human Resources
CONTRACT LENGTH: 12 Month
CATEGORY: D
POSITION QUALIFICATIONS: -High School Diploma -Technology Literate RESPONSIBILITIES: -Administers the AESOP Substitute Procurement System: submits data to Payroll in order that the substitutes are properly paid, including the reports for paraprofessionals who sub for certified teachers.
- Create Pay Deduct Report Biweekly for payroll.
- Communicate with every school’s principal Office Professional to monitor substitutes in their building (verify sub report).
- Provides training and pre-employment orientation to new substitutes: ○ Hiring forms ○ IV ○ Records ○ Frontline ○ ID Pictures
- Enters all new employees into AESOP
- Generates welcome letters which include the employee’s ID log-in and pin numbers.
- Updates information for staff who have transferred to another position within the district.
- Updates information and for staff who leave the district.
- Enters new and/or inactive employees and substitutes into AESOP.
- Functions as a “help desk” for all employees
- Enters absences for individuals who fail to meet the required cut off time.
- Enters any absences that are five or more days in length.
- Work with the Benefits Coordinator to track hours on FMLA and work comp absences (TTD).
- Run reports for the Benefits coordinator to track hours for substitutes who qualify for district benefits.
- Monitors all employees allotment of sick, personal, and vacation time.
- Explain leave procedures to staff members when necessary.
- Alert coordinators of significant issues with staff members that may affect pat.
- Point of contact for all district substitutes.
- Monitors feedback from schools regarding substitute’s professionalism in classrooms.
- Monitors certification for all substitutes.
- Sends letter of assurance to current subs at the end of the year. Host Orientation, refresher training and update new ID pictures for the upcoming year.
- Compiles a variety of reports for payroll / special education, etc., at the end of the year.
- Update Special Education budget codes in frontline as mentioned on absence request to ensure the correct account number is being used.
- Contacts substitutes directly in an attempt to fill ‘unfilled’ absences.
- File all district absence doctor notes and all substitute hiring forms.
- Complete maternity/paternity leaves for employees and procure a long term sub in their absence.
- Supply long term substitute leave information to technology for their state records.
- Contacts AESOP via live chat or phone call to answer questions from employees/substitutes/administrators.
- Facilitate the complete onboarding process for newly hired substitutes.
Updated 4/30/24
Pay: $18.15 - $18.50 per hour
**Benefits**:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
