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Tvc - Legal Assistant (Legal Assistant Iii)

3 months ago

Austin, United States TEXAS VETERANS COMMISSION Full time

**TVC - Legal Assistant (Legal Assistant III)** **(**00042481**)**

**Organization**: TEXAS VETERANS COMMISSION

**Primary Location**: Texas-Austin

**Work Locations**: Headquarters Austin 1801 Congress Avenue Suite 14S Austin 78701-1436

**Job**: Office and Administrative Support

**Employee Status**: Regular

**Schedule**: Full-time

**Standard Hours Per Week**: 40.00

**Travel**: Yes, 5 % of the Time

**State Job Code**: 3576

**Salary Admin Plan**: B

**Grade**: 20

**Salary (Pay Basis)**: 4,900.00 - 4,900.00 (Monthly)

**Number of Openings**: 1

**Overtime Status**: Exempt

**Job Posting**: May 29, 2024, 3:14:15 PM

**Closing Date**: Ongoing

**Description**

**A skills test such as a writing sample will be required at the time of the interview.**

**To learn more about TVC Employee Benefits, please click on the link below**:
**Submitted Through Work in Texas**:
**General Description**: Performs advanced (senior-level) legal assistant work. This position reports directly to and supports the agency General Counsel. Work involves performing a variety of routine and non-routine legal support functions for all programs and divisions of the agency. Regular coordination and interaction with executive management and all levels of commission staff. Must be comfortable working under limited supervision and demonstrate ability to exercise good judgment and be a self-starter. **_To promote a strong environment, TVC maintains a telecommuting policy. The policy is decided by division and contingent on continued performance._**

**Essential Duties and Responsibilities**:

- Public Information Act/Open Records Requests. Process incoming Public Information Act requests submitted to the agency.
- Perform duties related to administrative rulemaking requirements in accordance with the Administrative Procedure Act.
- Open Meetings. Coordinate timely notice of all TVC open meetings in accordance with the Texas Open Meetings Act.
- Assist Records Management Officer with duties related to administering the agency's records retention schedule and records management plan. Maintain disposition log, provide guidance to staff, assist with records retention schedule amendments and recertification.
- Advisory Committees. Prepare annual forms for new and reappointed committee members.
- Research and analyze state and federal statutes, case law, regulations, rules, advisory opinions, policies, and guidelines regarding issues affecting veterans, TVC or its staff.
- Assist General Counsel with litigation cases involving the agency or its employees.
- Serve as primary Texas Register Liaison for the agency.
- Perform other duties as assigned.

**Military Crosswalk information**:
**Qualifications**

**Minimum Experience**: Three (3) years full-time experience as a paralegal, legal assistant, or legal secretary (preferably for a State of Texas government agency or institution of higher education). Experience used to satisfy this requirement may not be applied to meet the minimum education requirement.

**Additional Requirements**:

- A valid Texas Driver’s License must be provided within 90 days of hire.
- Copy of education transcripts, paralegal training certificate and/or proof of certification, as applicable, must be submitted with State of Texas Employment Application before an interview can be extended.

**Preferred Experience and Qualification**:

- Experience with State of Texas government agency or institution of higher education preferred.
- Knowledge of Veterans programs and relevant state and federal laws.
- Honorably discharged Veteran is preferred, but not required.
- Certificate from a program/course of study for legal assistants.

**Knowledge, Skills and Abilities**:

- Knowledge of the Texas Public Information Act.
- Knowledge of the Texas Open Meetings Act and public notice requirements.
- Knowledge of the Administrative Procedure Act and rulemaking procedures.
- Knowledge of legal terminology, legal research methods and online legal research tools.
- Knowledge of Texas Register and Texas Register Liaison duties.
- Knowledge of State of Texas records management procedures/TexLinx.
- Knowledge of the legislative process.
- Knowledge in administrative or government law.
- Skill in drafting legal documents and memos.
- Skill in researching, comprehending and explaining previously interpreted laws, rules and regulations.
- Skill in handling multiple tasks, prioritizing and meeting deadlines.
- Skill in filing and organizing files and documents.
- Skill in proofreading and citation checking.
- Ability to work efficiently and independently.
- Ability to analyze, exercise sound judgment and effective decision-making.
- Ability to communicate effectively in person and in writing with executive management, staff and external stakeholders.
- Ability to pay attention to detail.
- Ability to adapt to shifting priorities.
- Ability to maintain confidentiality of sensitive and/or protected information.
- Ability to comply with all age