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Legal Assistant
2 months ago
About the job: We’re seeking a detail-oriented, composed, and proactive Legal Assistant to join our litigation team. In this role, you’ll be a key player in supporting our litigation practice, working closely with our paralegals and attorneys. You’ll handle a variety of tasks, from managing case files to assisting with client communications, all while contributing to the smooth operation of our firm.
Key Responsibilities:
- Set up and manage folders for new matters, ensuring everything is well-organized and accurate.
- Regularly review court dockets for our active litigation and probate cases, making sure nothing slips through the cracks.
- Diligently calendar all deadlines, from litigation timelines to accounting dates, and keep our attorneys in the loop.
- Help coordinate depositions, hearings, mediations, and other events, handling logistics with care.
- Maintain discovery and pleading indexes to ensure everything is easy to find and up to date.
- Help our attorneys stay on top of their inboxes by reminding them of any unanswered emails, calls, or voicemails.
- Assist with managing attorney and paralegal to-do lists.
- Handle e-filing and document service as needed.
- Assist in preparing for contested and uncontested hearings, coordinating with attorneys to ensure all materials are ready.
- Communicate with current and prospective clients, opposing parties, and witnesses by phone and/or e-mail.
Qualifications:
- The job is in-person, meaning you should expect to spend at least 4 days a week in our office during regular business hours. Must be in Austin or willing to relocate.
- Prior experience as a legal assistant or in a similar role is a plus.
- Strong organizational skills and the ability to manage multiple tasks at once.
- Excellent communication skills, both written and verbal, including phone communication.
- Familiarity with legal software, including SharePoint and e-filing systems is a plus.
- A keen eye for detail and a commitment to doing things right the first time.
How to Apply: If you’re excited about the opportunity to join a forward-thinking law firm, we’d love to hear from you Please send your resume and a cover letter explaining why you’d be a great fit for our team to tiffany@hardiealcozer.com.
