Corporate Events Coordinator

3 weeks ago

Hillsborough, United States The Sports Facilities Companies Full time

**CORPORATE EVENTS & PARTIES COORDINATOR/EVENTS COORDINATOR**:

- Iron Peak Sports & Events***

**Sports Facilities Management, LLC**
- LOCATION: Hillsborough, NJ _

**DEPARTMENT: EVENTS**

**REPORTS TO: EVENTS DIRECTOR**

**STATUS: FULL-TIME (EXEMPT)**

**ABOUT THE COMPANY**:
Iron Peak Sports & Events is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Hillsborough, NJ. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Iron Peak Sports & Events is a member of The Sports Facilities Companies (SFC) and is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

**PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING**:

- Provide a best-in-class experience to event guests from start to finish (booking to event debrief)
- Schedule, staff, coordinate, and run events and parties, including but not limited to birthday parties, social events, team building events, corporate conferences, etc....
- Lead all on site events, prioritizing interacting with and assisting guests as needed
- Ensure all event details are executed as planned and tracked with detail - invoicing, payments, supplies, insurance, special requests, etc.
- Communicate clearly and timely to ensure proper setup, staffing, coordination of activities, and cleanup all events
- Maintain inventory system - stock, order, maintain, secure, and clean supply room
- Adhere to event processes, procedures, curriculum, and standards
- Ensure guest satisfaction and a high level of service via timely and clear communication regarding logistics and details
- Lead on and off-site field marketing and promotion efforts for events
- Coordinate with Business Development & Events Director to ensure accurate budget tracking - event bookings are invoiced and collected and expenditures in check
- Adhere to an aggressive sales & development KPI model within the team's CRM
- Coordinate with vendors and frequently vet/re-vet new and existing partnerships
- Optimize space to meet staffing, operational ease, and revenue maximization

**MINIMUM QUALIFICATIONS**:

- Flexible work schedule (e.g., nights, weekends, holidays, and long hours) and regular attendance necessary. Schedule will _generally_ adhere to a Mon 9a-5p, Wed/Fri 11-7p and Sat/Sun during events. Additional days/hours may be required aligned with venue needs.
- Excellent communication skills, both verbal and written
- Ability to maintain focus in a high-volume, fast-paced environment
- Must have excellent guest service skills and demeanor
- Must be detail-oriented and have outstanding organizational skills
- Must work well with others
- Must take personal initiative for the betterment of the team and venue
- Commitment to the safety and well-being of others
- Basic understanding of sports and event planning

**WORKING CONDITIONS AND PHYSICAL DEMANDS**:

- Must be able to lift 30 pounds waist high
- May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop, or bend
- Will be required to operate a computer
- Facility has intermittent noise

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