Office Administrative Assistant

3 weeks ago

Goleta, United States SOILMOISTURE EQUIPMENT CO Full time

**Job Summary**:
**Detail Job Descriptions**:
Administrative Tasks
- Work with parent company on required information and documentation.
- Maintain office supplies inventory and place respective orders as necessary.
- Assist in the preparation of regularly scheduled reports.
- Deposit checks to bank and run errands.

Clerical Support
- Help keep office organized and clean.
- Answer and direct phone calls.
- Greeting and assisting visitors.
- Manage the snacks and soda bar for employees.
- Help prepare and process various governmental compliance requirements.
- Perform other clerical duties such as filing, scanning, and photocopying.
- Assist with special projects as needed.

Sales and Customer Support
- Maintain accurate and up-to-date customer records and files (Quotes, Customer Purchase Orders, Sales orders, Work Orders, Customer Invoices).
- Support marketing activities.
- Support with accounts receivable, customer invoicing, customer communications, and customer relationship management software.
- Purchasing & Production Support
- Match and scan vendor packing slips to purchase orders and invoices.
- Scan and file vendor invoices for payment.
- Support purchasing as needed.
- Support accounts payable to process check runs (print check, match them with supporting documents, mail them once signed, scan and file all related documents).
- Maintain files of product registrations, assembly processes & procedures, and other product related documentation.

Data Entry and Management:

- Input and update data in the company’s databases and systems.
- Ensure data accuracy and integrity in records and reports.
- Prepare data for presentations and reports

Coordination and Communication:

- Coordinate with other departments to ensure smooth communication and collaboration.
- Arrange travel, accommodation, itineraries, and all correspondence related to arrangements.
- Handle requests for information and data from various internal and external sources.

Event Planning
- Assist in planning and organizing company events, meetings, conferences, and business travels.
- Handle events logistics booking venues, arranging catering, preparing materials, shipping exhibit equipment.

**Education and Experience**:

- High school diploma or equivalent; Associate degree in related field a plus
- Office Administrative Assistant experience a plus.
- Proficiency in MS Office (MS Outlook, MS Excel, and MS PowerPoint,).
- Experience with QuickBooks a plus.

**Skills and Abilities**:

- Time management skills and the ability to prioritize work.
- Ability to work with mínimal supervision.
- Attention to details.
- Result-oriented with problem-solving skills.
- Strong organizational skills with the ability to multi-task.
- Written and verbal communication skills.
- Positive mental attitude, team player with conflict resolution skills.
- Reliable, punctual, and committed to excellence in performance.

This job description provides a general overview of the responsibilities and qualifications for an Office Administration Assistant. Specific duties and requirements may vary depending on the organization and its needs.

**Job Type**: Part-time

Pay: $21.00 - $25.00 per hour

Expected hours: 24 per week

**Benefits**:

- Flexible schedule

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Goleta, CA 93117 (required)

Ability to Relocate:

- Goleta, CA 93117: Relocate before starting work (required)

Work Location: In person

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