Administrative Assistant

3 weeks ago


Montgomery County PA, United States Montgomery County Intermediate Unit 23 Full time

JobID: 1334

**Position Type**:
Office & Administrative Support/Administrative Assistant**Date Posted**:
5/30/2024**Location**:
ES - Anderson School**Closing Date**:
06/30/2024A vacancy exists for an **Administrative Assistant **position to work within the **Office of Student Services **at the **Montgomery County Intermediate Unit** The Administrative Assistant provides a high-level of customer service and support to school age emotional support school-based program while also supporting the program administrator.

**Qualifications**:

- No post-secondary degree required
- Holds any appropriate certificates required as part of the job functions.
- Minimum of 1-3 years of progressive experience in administrative support.
- Experience should be in field required for job functions
- Expertise (includes one or more of the following):
- Skills in area to be able to work as proven through work experience.
- Professional approach to their work that includes very strong customer service skills.
- Ability to work in a team environment and to work effectively with people.
- Ability to work under stress and with frequent interruptions.
- Ability to schedule time to meet deadlines, to communicate effectively, and to read and analyze written and verbal information.
- Valid Pennsylvania driver's license.
- Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI

**Duties & Responsibilities**:

- Front desk duties at the Anderson School including but not limited to: Answering phone, taking messages, processing visitors, connecting staff and students with appropriate visitors.
- Input student attendance and send out alerts for absent students
- Managing PowerSchool for adding students, scheduling classes, finalizing grades, sending out report cards and progress reports.
- Communicating with families on forms needed for attendance/emergencies
- Schedule intakes for referrals to Anderson School.
- Track Anderson referrals/services on google spreadsheet. Reach out to districts to obtain missing paperwork.
- Assist in setting up new students with their schedules, technology and forms.
- Communicate with technology and maintenance on building and student needs.
- Create requisition for all staff office supplies on-line Office Depot
- Process purchase requisitions in Pentamation.
- Process Invoices and relevant paperwork to internal network (Docuware)
- Print out internal forms from staff for Program Administrator signature.
- Assign School Age Anderson staff to students in IEP Writer.
- Schedule IEP meetings and provide relevant information to Anderson School staff and sending school districts.
- Assist in coordination of Extended School Year Services, sending notices and RSVP.
- Process information in IEP Writer which includes finalizing IEPs and sending to IEP team for electronic signature
- Input discipline records for state reporting.
- Input Act 48 activities hosted by the Anderson School
- Enter new parents/guardians into PBIS referral system
- Monitoring cameras & accessing footage when necessary for specific events
- Monitoring HALO system for vaping incidents
- Tracking all student IEP & RR due dates and scheduling meetings as necessary
- Sending weekly and/or monthly attendance to districts as requested
- Scanning of PSSA/Keystone results and sending to families & other OSS program secretaries
- All other duties as assigned

**Location**:
The Anderson School (930 Jefferson Ave. Eagleville, PA 19403)
**Work Schedule**:
Monday - Friday, 7 hours/day, 12 months (260 - 262 days/year)
**Pay Rate**:
$27.41/hour - $32.25/hour
**About Us**:
**Why Should You Apply?**
The MCIU offers a competitive salary and comprehensive benefits package to those who qualify. This may include
- Health and wellness benefits, including medical, dental, prescription, vision, and life insurance.
- Tuition reimbursement.
- Eligibility for federal student loan forgiveness.
- Participation in PSERS (Public School Employees’ Retirement System).
- Paid time off benefits.

**How to Apply**:

- The Montgomery County Intermediate Unit is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, religious creed, national origin, sex, age, or disability._

Key Words:
Special Education
Administration
School District
Montgomery County
- JobID: 1334

**Position Type**:
Office & Administrative Support/Administrative Assistant**Date Posted**:
5/30/2024**Location**:
ES - Anderson School**Closing Date**:
06/30/2024A vacancy exists for an **Administrative Assistant **position to work within the **Office of Student Services **at the **Montgomery County Intermediate Unit** The Administrative Assistant provides a high-level of customer service and support to school age emotional support school-based program while also supporting the program administrator.

**Qualifications**:

- No post-secondary degree required
- Holds any appropriate certificates required as part of the job functions.
- Mini



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