Manager Administrative Services

3 weeks ago


Woodland Hills, United States Kaiser Permanente Full time

**Job Summary**:
Please speak with Compensation before posting this position. Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning and control, personnel administration, training, communications and workflow procedures. Identifies, coordinates and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Provides support and advice to management. Resolves complex problems, many of which do not have easily definable solutions.

**Essential Responsibilities**:

- Please speak with Compensation before posting this position.
- Ensures compliance with organization policies/procedures and regulatory agencies; effective utilization of personnel, materials, space and equipment; and effective customer service.
- Recommends and implements internal policies and procedures.
- Interprets and applies company policies/procedures.
- Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses.
- Performs financial and staffing analysis.
- Coordinates reconciliation of accounts and budget reporting requirements.
- Advises management of serious variances.
- Recommends and implements solutions.
- May include managing complex transfer pricing agreements.
- Supervises multiple ancillary functions, such as secretarial support, systems development, communications and training.
- In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination and performance evaluation processes.
- Directs the units participation in diversity employment programs.
- May compile statistics and produce reports (EEO/AA) for human resources and management.
- Facilitates/administers training and educational programs, such as professional development, systems training and train-the-trainer programs.
- May conduct training sessions.
- Identifies service and operational problems and issues.
- Provides project management support to identify, research, develop and implement solutions.
- Edits/produces any organizational unit communications, such as newsletters and directories.
- Represents the organizational unit on administrative matters.
- Establishes partnerships with other functional areas and/or regions.
- Provides consultation to project teams working on region-wide and/or inter-regional projects.

**Basic Qualifications**:
Experience
- Minimum five (5) years of experience managing a multi-disciplinary staff of professionals, technical and non-exempt employees.

Education
- Bachelors degree required OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.

License, Certification, Registration
- N/A

**Additional Requirements**:

- Experience developing education and training programs.
- Experience with budget management/ development.
- Ability to adapt to constantly shifting priorities in managing a wide-range of projects; team player, tactful and diplomatic.
- Demonstrated excellent interpersonal skills.
- Must be able to work in a Labor/Management Partnership environment.

**Preferred Qualifications**:

- May require minimum of three (3) years experience in functional area.
- Masters degree preferred.

PrimaryLocation : California,Woodland Hills,Woodland Hills Medical Center

HoursPerWeek : 40

Shift : Day

Workdays : Mon, Tue, Wed, Thu, Fri

WorkingHoursStart : 08:01 AM

WorkingHoursEnd : 05:01 PM

Job Schedule : Full-time

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee

Job Level : Manager with Direct Reports

Job Category : Administrative & Support Services

Department : Woodland Hills Med Center - Medical Office Admin Services - 0806

Travel : Yes, 10 % of the Time



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