Office Assistant 2

2 weeks ago

Albany, United States Public Service, Department of Full time

**Minimum Qualifications**

No exam is required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS**) Program. Applicants must meet the NON-COMPETITIVE MINIMUM QUALIFICATIONS listed below to qualify for this title.
NON-COMPETITIVE MINIMUM QUALIFICATIONS
One year of clerical experience.

55-b/c CANDIDATES:

Civil Service Eligibility List:

CURRENT NEW YORK STATE EMPLOYEES:
Current New York State employee with one year or more of permanent or contingent-permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a qualifying title and eligible for transfer* under Section 70.1 of the Civil Service Law.

**Duties Description**

The Office Assistant 2, Grade 9, will work in the Human Resources Management Section of the Office of Administration and perform more complex clerical and office support duties that include, but are not limited to:

- Answering questions from and providing information to various parties regarding Agency activities, transactions, and procedures. Responding to questions concerning the operation of the unit or program area.
- Operating various communication systems such as telephones, computers, and internal systems. Maintaining records of such communications.
- Scheduling appointments and meetings using various office tools.
- Coordinating arrangements for meetings, courses, and other gatherings, taking attendance, and ensuring appropriate materials and equipment are available.
- Receiving, screening, reviewing, and verifying documents for completeness, content, and accuracy.
- Performing various clerical or office assistant tasks such as scanning documents, typing, proofreading, reviewing, and correcting errors of written material.
- Designing clerical processing procedures to help increase office efficiency.
- Establishing new files by coding and numbering forms, creating folders, and compiling relevant material.
- Maintaining files, correspondences, documents, records, and materials pursuant to guidelines.
- Responding to correspondence.
- Operating and performing basic maintenance on office machines and equipment.

**Additional Comments**

The primary mission of the New York State Department of Public Service (DPS or Department) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York State’s residential and business consumers, at just and reasonable rates, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.

**This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

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