Service Administrator

2 weeks ago


Manassas, United States PARAMOUNT MECHANICAL CORP. Full time

**Job Overview**:
We are seeking a dedicated and detail-oriented Service Administrator to join our team. The Service Administrator will play a crucial role in managing preventative maintenance contracts, generating various reports, ensuring OSHA compliance, and addressing other general needs of the department. This position requires strong organizational skills, the ability to multitask, and a proactive approach to administrative support.

**Duties**:
PREVENTATIVE MAINTENANCE CONTRACTS
- Manage and oversee preventative maintenance contract for plumbing and HVAC services
- Maintain accurate records of all maintenance activities

REPORT GENERATION
- Prepare and distribute regular reports on maintenance activities, service performance, and contract status
- Compile data and create detailed reports for internal and external stakeholders
- Analyze service data to identify trends and areas for improvements

COMPLETION OF OSHA COMPLIANCE REQUIREMENTS
- Ensure compliance with OSHA regulations and guidelines
- Maintain and update OSHA records and filings as required
- Assist in preparing and submitting necessary documentation to safety manager to address any compliance issues

ADMINISTRATIVE SUPPORT
- Provide general administrative support to the plumbing and HVAC service department
- Maintain organized files and records of service activities and client communications
- Coordinate with other departments to ensure seamless operations and customer satisfaction

OTHER DUTIES AS ASSIGNED

**Experience**:
Previous experience in an administrative role, preferably in the plumbing or HVAC industry

Strong knowledge of preventative maintenance practices and contract management

Familiarity with OSHA regulations and compliance procedures

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software

Organizational skills to manage multiple tasks efficiently

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Manassas, VA (required)

Work Location: In person



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