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Accounts Payable

2 months ago

Bohemia, United States Retail Mechanical Services Full time

Job Summary:
Accounts Payable is a dynamic and multifaceted position within RMS Accounting Department. It involves proactive engagement with vendors and internal teams to ensure accurate handling of financial documents and billing processes. A significant aspect of the job includes resolving accounting discrepancies, efficiently managing communication and paperwork, and maintaining strong vendor relationships. Attention to detail, organizational skills, and compliance with financial regulations are crucial. The position requires regular reporting and collaboration with the Accounts Payable Supervisor for process improvement and training.

Supervisory Responsibilities:
None

Duties/Responsibilities:

- The essential functions include, but are not limited to the following:

- Maintains Contact with Vendors to ensure timely acquisition of necessary documents for smooth process flow
- Analyzes and Resolves Accounting Discrepancies while implementing solutions to maintain financial accuracy and prevent billing issues
- Responds Promptly to Vendor Inquiries, addressing concerns and statements within 24 hours to build and maintain positive vendor relationships
- Reviews Invoices for Accuracy, reviewing first-trip invoices for completeness and correctness
- Manages and Updates Vendor Discount Reports
- Corrects Billing Discrepancies with Vendors, Contacting vendors for invoice adjustments to ensure accurate billing
- Audits Vendor Status and Documents: Maintaining data integrity and accelerating billing processes by managing relevant queues and documentation

Required Skills/Abilities:

- Strong Communication Skills: Ability to communicate effectively with vendors and team members
- Attention to Detail: Crucial for reviewing invoices and financial documents accurately
- Problem-Solving Abilities: Essential for resolving accounting discrepancies and vendor issues
- Organizational Skills: Important for managing tasks, documents, and workflow efficiently
- Financial Acumen: Understanding of accounting principles and sales tax regulations
- Time Management: Ability to prioritize tasks and respond promptly to communications
- Collaborative Skills: Working effectively with internal teams and external vendors
- Adaptability: Flexibility to handle various tasks as needed and adapt to changing priorities

Education and Experience:

- High School Diploma or GED equivalent
- Associate degree in accounting, Finance, Business Administration, or a related field is recommended
- Two to Three years experience in Accounts Payable or similar financial role
- Familiarity with accounting software like QuickBooks is preferred

Physical Demands:

- Continual periods of sitting at a desk and computer
- Frequent reaching for files and documents, bending to file papers, and twisting to answer phone calls
- Extensive use of hands and fingers for typing, writing, and using a computer mouse
- Occasionally lifting and carrying moderate weight (up to 25 pounds) of files, binders, and office equipment
- Extensive use of close vision, distance vision, and the ability to adjust focus

Work Environment:

- Primarily working in an office environment with standard lighting and temperature control
- Some background noise from colleagues, phones, and printers, but generally quiet working conditions
- Prolonged use of a computer and other electronic devices

**Benefits**:

- Exceptional Work Culture: Be part of a team that values innovation, collaboration, and a positive environment where your ideas matter
- Work-Life Harmony: We understand the importance of balance. Enjoy flexible schedules that let you thrive both at work and in your personal life
- Comprehensive Medical Coverage: Your health is our priority. Benefit from top-tier medical plans that keep you and your family secure
- Dental and Vision Benefits: We've got your smile and sight covered with excellent dental and vision insurance plans
- Generous Paid Time Off (PTO): Rest, travel, or pursue your passions with our ample PTO policy
- Paid Holidays: In addition to our PTO plan, employees receive seven paid holidays
- Robust 401k with Company Match: Plan for your future with our competitive 401k plan, featuring a generous company match
- Life Insurance for Peace of Mind: Feel secure knowing you and your loved ones are protected with our life insurance policies after one year of employment
- Flexible Spending Accounts (FSA): Manage your healthcare expenses with ease using our FSA options

Equal Opportunity Employer: Professional Retail Services is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Drug-Free Workplace: Professional Retail Services is committed to maintaining a drug-free workplace. All employees are required to comply with our drug-free workplace policy.

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