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Administrative Office Assistant W Accounting and

1 month ago

Miami Beach, United States VISION miami Full time

**ONLY APPLY IF YOU ARE LOOKING FOR A LONG-TERM POSITION In-person/Office position ONLY **_This Part-Time position that might become Full-Time_

**VISION miami **is a **Design-Build **company focusing on highest end interior renovations and build-outs. Modern design, attention to detail and exceptional customer service are priorities for building/maintaining the reputation of this growing company.

**VISION miami **is seeking a qualified individual capable of performing the following job description tasks.

**A - RESPONSIBILITIES**:

- answer office phone
- keep the office organized and pick up the trash once a week
- data entry entry into QuickBooks for estimates & invoices
- maintain updated certificate of insurances and licenses for all subcontractors
- make payments of products & materials
- review bi-weekly team member time sheets for accuracy
- execute weekly payroll in QuickBooks for subcontractors, suppliers, etc.
- execute monthly checks for overhead bills
- file project & overhead receipts
- maintain banking data entry in QuickBooks
- reconcile monthly bank statements in QuickBooks
- execute monthly banking & QuickBooks reports for CPA
- organize misc. business documents
- prepare & complete quarterly & annual insurance audits
- data entry in QuickBooks for estimates/invoices from VISION miami external system (SOV, Excel)
- data entry of bills in QuickBooks for all invoices from subcontractors and vendors
- account receivable
- account payable
- release of lines for all payments
- daily organize mail

**B - EDUCATION AND WORK EXPERIENCE REQUIREMENTS**:

- Office assistant experience (Minimum two years)
- Construction industry experience/knowledge (Minimum one year)
- **MUST HAVE** QuickBooks experience (Minimum three years)
- **MUST HAVE **Accounting experience (Minimum three years)

**C - KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED**:

- Bilingual: Fluent in English & Basic Spanish
- Exceptional organizational and analytical skills
- Proficient in Microsoft Office, MAC OS, Excel, Power Point

**D - SCHEDULE**:

- Monday to Friday**: flexible hours _(10am - 1pm_ or _1pm - 5pm)_

**Job Type**: Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: No more than 20 per week

**Benefits**:

- Flexible schedule

Schedule:

- 4 hour shift
- Monday to Friday

Work setting:

- In-person
- Office

**Education**:

- High school or equivalent (preferred)

**Experience**:

- QuickBooks: 4 years (required)
- Accounts payable: 3 years (required)
- Accounting: 4 years (required)

Work Location: In person

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