Administrative Assistant

2 months ago

Miami, United States Guy Carpenter Full time

Guy Carpenter is the world's premier reinsurance intermediary and strategic advisor to leading insurance and reinsurance organizations, delivering integrated solutions through its industry-leading analytics and advisory services, highly specialized product knowledge and trading relationships with reinsurance markets around the world.

We are seeking a Administrative Assistant that can be located in our Miami, FL office.

What can you expect?

The Administrative Assistant is expected to make sure that work runs smoothly for a team, a department, or senior executives, keeping them organized and providing day-to-day administrative support in the form of travel arrangements, calendar management, expense tracking, document preparation and correspondence. An Administrative Assistant provides first-level administrative support while learning routines, acquiring experience and developing skills.
Client Support Services (CSS) is comprised of global service teams who are assigned to specific client (customer) accounts to handle contracts, claims and accounting. The Reinsurance Accounting Technician is responsible for technical processing of premium for specifically assigned client accounts ensuring strict compliance with Guy Carpenter’s operational guidelines.

What is in it for you?

  • A company with a strong Brand and strong results to match

  • Culture of internal mobility, collaboration and valued partnership with HR from the business

  • Competitive pay, full benefits package – starting day one (medical, dental, vision, STD/LTD, life insurance, generous 401k match AND automatic contribution

  • Generous paid time off for vacation, sick, company holidays and time to give back to your community

  • Employee Resource Groups, which provide access to leaders, relevant volunteer and mentoring opportunities and interactions with counterparts in industry groups and client organizations

We will count on you to:

  • Your responsibilities will include providing Administrative support to the team; managing calendars and schedules, handling correspondence and ensuring effective communication within the organization.Management of assigned client portfolio. Duties to support client base will include follow up and securing of reinsurance premiums timely/accurate system entry of all assigned client activity.

  • Your responsibilities will also include coordination with the company facilities for office supplies, internal catering needs and front of house assistance for business visitors.

  • You will be responsible for organizing and maintaining files and records.  Data entry, report generation and basic clerical tasks.

  • You will be responsible for travel arrangements, bookings and expense submissions for multiple team members.

  • Additionally, you may be involved in event coordination, including planning, and organizing meetings and or conferences, including client Roadshows.

  • Confidentiality and discretion are essential, as you may have handle sensitive information.  Adaptability, problem-solving and proficiency in office software are also important for success in this role.

  • Overall, as an Administrative Assistant, you can expect a dynamic and diverse range of tasks that contribute to the efficient functioning of the organization. You will work on system issues, participate in troubleshooting, security vulnerability management, patching, and ensure application availability, reliability, and stability.

What you need to have: 

  • High School Diploma/GED or higher level of education

  • High School diploma or higher education

  • 3+ years of relevant business experience as a Administrative Assistant

  • Exceptional computer skills (Outlook, Word, and Excel)

  • Be well-versed with office equipment (e.g., copiers, conference room equipment, binding machine, etc.)

  • Ability to prioritize workload according to volume, urgency, etc.

  • Ability to work cooperatively with others

  • Ability to be discrete and maintain confidentiality on a wide range of issues

  • Resourceful and proactive, with an can-do attitude

What makes you stand out:

  • 5+ years of business experience as a Senior Administrative Assistant

  • Bilingual (English and Spanish)

  • Strong attention to detail

  • Strong verbal and written communication skills

Guy Carpenter & Company, LLC is a leading global risk and reinsurance specialist with more than 3,100 professionals in over 60 offices around the world. Guy Carpenter delivers a powerful combination of broking expertise, trusted strategic advisory services and industry-leading analytics to help clients adapt to emerging opportunities and achieve profitable growth. Guy Carpenter is a business of Marsh McLennan (NYSE: MMC), the world’s leading professional services firm in the areas of risk, strategy and people. The company’s 85,000 colleagues advise clients in over 130 countries. With annualized revenue of over $20 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading companies including Marsh, Mercer and Oliver Wyman. For more information, visit www.guycarp.com and follow Guy Carpenter on LinkedIn and Twitter @GuyCarpenter

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting TANA@mmc.com.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

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