Accounts Payable/Administrative Coordinator
3 weeks ago
We are seeking a dynamic and detail-oriented individual to fill the role of Accounts Payable and Administrative Coordinator. This position combines responsibilities in both accounts payable and administrative support, requiring strong organizational skills, attention to detail, and the ability to multitask effectively. The successful candidate will play a crucial role in ensuring the smooth operation of our financial processes and administrative functions.
Accounts Payable:
- Process vendor invoices accurately and timely, ensuring proper coding and approval.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Process customer invoices(chargebacks) accurately and timely, ensuring proper coding and approval.
- Facilitating communication between customers and regional managers supporting the approval process
- Reviewing and reconciling statements to ensure our account is current
- Assist with month-end closing activities related to accounts payable.
- Maintain accurate and up-to-date records of accounts payable transactions.
- Communicate with vendors to address inquiries and resolve payment issues.
Administrative Support:
- Provide general administrative support to various departments as needed.
- Commercial/Customer service department
- Trained as a back up for processing and following up of orders during extended absences
- Responsible for updating the system with pricing from price lists
- Marketing
- Process sample orders
- Organize inter office reception of samples
- Process shipments of P.O.S orders to regional directors and customers
- Commercial/Customer service department
- Manage office supplies inventory and place orders as necessary.
- Coordinate travel arrangements and accommodations for staff members.
- Assist with scheduling meetings and appointments, and manage calendars.
- Handle incoming calls, emails, and correspondence, directing them to the appropriate parties.
- Assist in the preparation of reports, presentations, and documents as required.
- Maintain organized electronic and physical filing systems.
- Maintain and update data across multiple company systems
Additional responsibilities which are not listed here or which do not yet exist within our company will be welcomed as new opportunities to learn and contribute.
Company DescriptionAt Mack & Schuhle, Inc., we believe in the power of collaboration to achieve excellence. Our team connects globally to supply the biggest wholesalers and retailers in our industry, challenging our competition. We train and communicate to build our team's knowledge and skills. We constantly strive to exceed our own expectations of what constitutes our best work. If you are a creative problem solver who wants to succeed as a team, then we want you to join our companyOur team has chosen to embrace 5 essential core values: 1. One Strong Team 2. Constant Improvement 3. Honest Communication 4. Lead by Example 5. Customer Commitment. We believe by working together to grow in these areas as professionals and as a company we will continue to gain success.
Mack & Schuhle Group is involved in production, importing and distributing of a broad range of international wines and spirits. Founded in 1939 the company has been family-owned ever since.
Mack & Schuhle produces wines and spirits in Italy, Spain and Ireland and imports and distributes international wines and spirits on a global scale.
An integral part of the Mack & Schuhle Group, Mack & Schuhle Inc. is the importer for the groups premium wines and spirits in the US-market and organizes the distribution in the US.Company DescriptionAt Mack & Schuhle, Inc., we believe in the power of collaboration to achieve excellence. Our team connects globally to supply the biggest wholesalers and retailers in our industry, challenging our competition. We train and communicate to build our team's knowledge and skills. We constantly strive to exceed our own expectations of what constitutes our best work. If you are a creative problem solver who wants to succeed as a team, then we want you to join our company\r
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Our team has chosen to embrace 5 essential core values: 1. One Strong Team 2. Constant Improvement 3. Honest Communication 4. Lead by Example 5. Customer Commitment. We believe by working together to grow in these areas as professionals and as a company we will continue to gain success.\r
\r
Mack & Schuhle Group is involved in production, importing and distributing of a broad range of international wines and spirits. Founded in 1939 the company has been family-owned ever since.\r
\r
Mack & Schuhle produces wines and spirits in Italy, Spain and Ireland and imports and distributes international wines and spirits on a global scale.\r
\r
An integral part of the Mack & Schuhle Group, Mack & Schuhle Inc. is the importer for the groups premium wines and spirits in the US-market and organizes the distribution in the US.
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