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Purchasing Coordinator
4 months ago
Description:
This role involves tasks such as reviewing purchasing documents for accuracy, coordinating with vendors to ensure timely delivery of goods, and maintaining detailed procurement records. The Purchasing Coordinator also plays a crucial role in identifying opportunities for process improvement, implementing efficient workflows, and fostering positive relationships with suppliers. With strong attention to detail, excellent communication skills, and a proactive approach to problem-solving, the Purchasing Coordinator contributes to the smooth and effective functioning of the procurement function within the organization.
**Requirements**:
**Responsibilities**:
- Review purchasing order documents meticulously, ensuring accuracy and adherence to pricing standards.
- Engage with diverse vendors to validate document accuracy and promptly resolve any discrepancies arising from shipped orders.
- Facilitate seamless communication by providing shipping documentation to branch locations and promptly addressing any concerns raised by branches.
- Efficiently generate and process purchase orders from various vendors, ensuring accuracy.
- Manage container receipt for branch locations, processing accounts payable invoices to vendors and finalizing landed costs for each order in the ERP system.
- Coordinate with branch locations and freight forwarders to ensure timely delivery of shipments.
- Ensure accuracy in vendor accounts payable ledgers to guarantee precise payment issuance after order receipt.
- Review and expedite customs clearance by examining documents such as commercial invoices and bills of lading, minimizing delays or penalties.
- Maintain comprehensive purchasing records by sorting, filing, and uploading purchasing documents to designated locations.
- Identify opportunities for workflow optimization, implement automation tools, and cultivate productive relationships with suppliers.
**Qualifications**:
- Bachelor’s degree in Supply Chain Management, Business Administration, Management or related field.
- Minimum of 2 years of relevant experience in purchasing, logistics, and imports preferred.
- Proficient in prioritization, multitasking, and meeting deadlines within a dynamic work environment.
- Exemplary attention to detail and accuracy in all tasks.
- Outstanding written and verbal communication skills.
- Excellent organizational and time management proficiencies.
- Proficiency in Microsoft Word, Excel, and PowerPoint; experience with SAP preferred.
- Fluency in both English and Mandarin preferred.
- _This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._
