Medical Office Coordinator

2 weeks ago


Saint John, United States Green Pediatrics and Family Care Full time

**About us**

Green Pediatrics and Family Care is a small business in Saint John, IN. We are agile, innovative and data-driven.

Our work environment includes:

- Growth opportunities
- Modern office setting

Job Overview:
We are seeking a highly organized and experienced Medical Office Coordinator to oversee the daily operations of our medical practice. The Medical Office coordinator will be responsible for managing the administrative and financial aspects of the office, as well as ensuring the highest level of patient care. This is a key leadership role within our organization.

**Responsibilities**:
Oversee and manage daily clinic operations. Provide leadership, ensure quality of care, compliance, and efficient operation. Ensure smooth office operations.Maintain a happy and well-organized staff and office environment.
- Manage day-to-day operations including workflow, schedules, and timecard monitoring
- Oversee patient flow and scheduling
- Develop and implement office policies and procedures to ensure efficient operations
- Responsible for interviewing, hiring, training, and ensuring the successful orientation and onboarding of new colleagues.
- Supervise and train office staff, including medical receptionists, billing specialists, and administrative personnel
- Maintain accurate patient records and ensure compliance with HIPAA regulations
- Collaborate with healthcare providers and Management to optimize patient care and workflow
- Oversee inventory of medical supplies and equipment
- Stay updated on industry trends and best practices in medical office management
- Completes incident reports as needed and provides assistance to the Medical Care and Outcomes department.
- Communicates and coordinates corporate messages and ensures implementation of policies and procedures are followed.
- Conducting regular staff meetings, performance reviews, and quarterly whole staff meetings.

**Skills**:

- Bachelor’s degree in Health Care Administration, Business, or a related field.
- Proven 5 year or more experience in medical office coordination/ management
- Knowledge of medical office procedures and medical practice management.
- Familiarity with electronic health record (EHR) systems such HealthFusion/ NetGen
- Excellent organizational and multitasking skills
- Strong leadership abilities with the ability to motivate and inspire a team
- Exceptional communication skills, both written and verbal

We offer competitive compensation based on experience.

**Job Types**: Full-time, Part-time

Pay: From $45,000.00 per year

**Benefits**:

- 401(k) matching
- Paid time off

Ability to Relocate:

- Saint John, IN 46373: Relocate before starting work (required)

Work Location: In person


  • Office Coordinator

    2 weeks ago


    Saint Paul, United States Lutheran Social Service of Minnesota Full time

    Office Coordinator, you will be responsible for intra- and inter-office communications, streamlining administrative procedures, inventory control, and being the main point of contact both internally and externally, ensuring quality and efficient cust Office Coordinator, Coordinator, Business Services, Office

  • Office Coordinator

    4 hours ago


    Saint Louis, United States PLUMBLINE STAFFING SOLUTIONS INC Full time

    Job DescriptionJob DescriptionDuties & ResponsibilitiesFront Desk Management- Coordinate the/or answer phones and greet anyone coming into the St. Louis office. Route incoming mail to department leads.Managing relationships with suppliers, vendors, and corporate resources.-       Office supply vendors – Ensuring we have reliable and cost-effective...

  • Senior coordinator

    6 days ago


    Saint Louis, MO, United States GOLDEN WOLF LLC Full time

    GoldenWolf is seeking a Hospital System and Equipment Coordinator (HSEC) that will provide on-site, full-time support the Fort Leonard Wood Hospital replacement project located at Fort Leonard Wood, MO. This position supports the Defense Health Agency (DHA)- Facilities Enterprise with on-site project oversite to support the Initial Outfitting & Transition...

  • Help Desk Technician

    23 hours ago


    Saint John, United States Schillings Full time

    **Responsibilities**: - Experience with Active Directory - Experience with Office 365, Windows 10, and Windows 11 - Maintain and update IT help desk ticketing system - Ability to work with the end users to gather information and resolve issues (Excellent people skills a must) - Support and maintenance of backup systems - Support and configuration of Apple...

  • Office Coordinator

    1 week ago


    Saint Albans, United States Res-Care, Inc. Full time

    Our Company ResCare Community Living Overview Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office Coordinator...

  • Financial Coordinator

    3 weeks ago


    Saint Louis County, Missouri, United States Private Dental Office Full time

    Overview: Our established private dental office is hiring a Financial Coordinator to join our practice in the Saint Louis area! In this role, you'll play a key role in ensuring patients have a positive experience from start to finish, contributing to our office's overall success. We pride ourselves on fostering a supportive and collaborative environment,...

  • Office Coordinator

    3 weeks ago


    Saint Matthews, United States St. Matthew's Episcopal Church Full time

    Job DescriptionJob DescriptionSt. Matthew’s Episcopal ChurchOffice Coordinator Position Summary:The Office Manager provides administrative support to the Rector and staff of St. Matthew’s Episcopal Church, supports church ministries and committees, and collaborates with volunteers.   Reports To:The Rector, while also working closely with all other...

  • Office Manager

    2 days ago


    Cabin John, United States elite personnel Full time

    As the Office Manager at our client's esteemed luxury design/build firm you will be integral to the team, responsible for managing the company’s financial, administrative, and human resources operations. This pivotal role supports and acts as a backup for the President, critical in maintaining seamless and effective business operations. The position...

  • Office Manager

    2 days ago


    Cabin John, United States elite personnel Full time

    As the Office Manager at our client's esteemed luxury design/build firm you will be integral to the team, responsible for managing the company’s financial, administrative, and human resources operations. This pivotal role supports and acts as a backup for the President, critical in maintaining seamless and effective business operations. The position...

  • Operational Assistant

    1 month ago


    Saint John, United States Community Hospital Full time

    **POSITION PURPOSE AND SUMMARY**: Provides secretarial and clerical services to either managerial associates and/or department head level associates. Prepares correspondence in final form. Types a number of office records, reports, billing, etc., receives and directs visitors, efficiently schedules patient appointments, and maintains and updates departmental...

  • Patient Coordinator

    3 weeks ago


    Saint Louis County, Missouri, United States Private Dental Office Full time

    Overview: Our private dental office is searching for a Patient Coordinator who is passionate about working with people and creating positive experiences. Our ideal candidate is detail-oriented and has strong relationship-building skills, ensuring the ability to build rapport with our patients! If this sounds like you and you meet our qualifications below,...

  • Operational Assistant

    1 month ago


    Saint John, United States Community Foundation of Northwest Indiana Full time

    **POSITION PURPOSE AND SUMMARY**: Provides secretarial and clerical services to either managerial associates and/or department head level associates. Prepares correspondence in final form. Types a number of office records, reports, billing, etc., receives and directs visitors, efficiently schedules patient appointments, and maintains and updates departmental...


  • Saint Paul, United States SEEK Careers Staffing Full time

    Job DescriptionJob DescriptionNo Nights! No Weekends! Office/front desk job!Work with a great team! Are you an outgoing person with an energetic drive to succeed? Do you make a great first impression? Are you looking for an opportunity to grow your career? Our Eagan MN branch is looking to add a full time Front Office Coordinator.Be the heartbeat of our...

  • Patient Service Rep

    4 weeks ago


    Saint John, United States Community Care Network, Inc. (Physician Practice) Full time

    **Position: Patient Service Representative** **Location: St. John, IN** **Position Summary**: Under the general supervision of the Patient Services Supervisor, interacts daily with patients, insurance carriers, and staff members; provides information in response to inquiries; assists in resolving problems regarding services, insurance claims, and billing...


  • Saint Petersburg, United States BAY AREA HEART CENTER Full time

    **Title**: Medical Office Patient Service Representative **Full-time** Monday - Friday **Position Summary**: Member of the front office team providing scheduling services to our patients. Obtains information, answers questions and provides direction and assistance to anyone entering the office. Servicing the needs of those patients, referring doctors and...

  • Medical Office Clerk

    2 weeks ago


    Saint Louis, United States Muscogee Staffing Solutions Full time

    Job DescriptionJob DescriptionTitle: Medical Office ClerkWork Location: Remote - St. Louis, MOWork schedule: Full Time - Normal duty hours are between 7:30 AM and 4:30 PM, Monday through Friday, and may range between the hours of 0600 –1800 hours, with a 9-hour day, consisting of 8 hours of work and a 1-hour unpaid lunch.Muscogee Staffing Solutions, LLC...


  • Saint Louis, MO, United States Sevita Full time

    Explore Numerous Nearby Locations for Your Convenience! Schedule an Interview First - Apply Afterwards DISCOVER CAREERS, WELL LIVED. Our mission at Sevita is to create a world where every person has the right to live well. As a Caregiver, you’ll provide assistance and strategies to the individuals we serve to help them live well in their community and...


  • Saint George, United States Better Balance Psychiatry, PLLC Full time

    Job DescriptionJob DescriptionMedical Office Assistant - TMS TechOur busy and highly successful Psychiatric clinic is seeking an upbeat and friendly individual(s) to work in our front office! We are looking for someone who enjoys speaking with people, is courteous and outgoing both in-person as well as over the phone, has great organizational skills, and is...


  • Saint Louis, MO, United States Sevita Full time

    As a Caregiver, you’ll provide assistance and strategies to the individuals we serve to help them live well in their community and environment. You’ll work alongside a dedicated team of clinical staff and supportive supervisors, while you grow your career. Office Coordinator Support management with administrative duties, including scheduling, travel...


  • Saint Paul, United States University of Northwestern St Paul Full time

    Serve as first point of contact for guests, visitors, and friends of WBGL and process office tasks to help maintain smooth and efficient operations, as well as coordinating volunteers to complement and enhance the ministry of WBGL and contribute to accomplishing the mission and vision of Northwestern Media. If you love details and want to have fun at work,...