Administrative Assistant/bookkeeping

1 week ago

Westmont, United States Santefort Services, LLC Full time

**Job Title**: Experienced Administrative Assistant with Bookkeeping Experience

**About Us**: Santefort Services, LLC is a distinguished family business with over 50 years of excellence in the real estate industry. We specialize in managing 14 residential properties across Northern Illinois and Indiana, dedicated to providing affordable, quality housing. Our mission is deeply rooted in fostering opportunities for our employees and delivering value to our financial stakeholders. At Santefort Services, LLC, we believe that exceptional employees are the key to achieving our mission, and we are committed to recruiting and retaining the best talent.

**Responsibilities**:

- Perform general administrative duties such as answering phones, managing correspondence, and organizing files.
- Handle mail, including sorting, opening, and distributing incoming mail.
- Manage the process of obtaining and maintaining licenses for community pools.
- Assist in fleet management, including vehicle and license registration.
- Manage certified mail and maintain records of return receipts.
- Serve as the point of contact for coordinating cleaning services.
- Perform scanning and copying tasks as required.
- Manage autopay for bills.
- Prepare and file annual reports for all business entities.
- Ensure timely renewal of licenses required for properties.
- Handle the preparation and filing of business personal property returns.
- Reconcile company credit card statements.
- Provide notary services as required.
- Manage records and processes related to security deposits for properties.
- Fielding occasional incoming calls from prospects and residents with grace and professionalism.

**Qualifications**:

- Proven experience as an Administrative Assistant with knowledge of bookkeeping or general accounting principles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, & Teams) and accounting software (RentManager experience not required but a plus).
- Strong attention to detail and ability to maintain accurate records.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal.
- Ability to work independently with mínimal supervision and as part of a team.
- Previous experience in the real estate industry is a plus.
- Associates or Bachelors degree preferred.

**Benefits**:

- Competitive salary commensurate with experience. ($40,000 - $55,000)
- Comprehensive benefits package including health insurance, retirement savings plan, and paid time off.
- Opportunities for professional development and growth within the company.
- A supportive and collaborative work environment with a focus on employee well-being.

Santefort Services, LLC is an equal opportunity employer and welcomes diversity in the workplace. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.

Pay: $40,000.00 - $55,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 3 years (required)
- Bookkeeping: 1 year (preferred)
- Accounts payable: 1 year (preferred)

License/Certification:

- Certified Notary Public (preferred)

Work Location: In person

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