Travel & Events Assistant
4 weeks ago
Boutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.
Recruiter: Connie Stathopoulos
Responsibilities shall include, but are not limited to:
• Travel management (70%) Arrange travel and meetings by developing itineraries
- Schedule private and/or commercial flights; book ground transportation; arrange lodging and meeting accommodations; make reservations for dining and/or outings
- Collaborate with Personal Assistants on schedule and calendar appointments, anticipate needs, and serve as a positive ambassador
- Research potential trips and related activities
- Ensure timely and accurate invoices and payments
- Monitor cancellation dates and ensure proper refunds, as applicable
- Executive administrative support (20%)
- Prioritize competing projects and handle matters expeditiously and proactively
- Complete expense reports and credit card categorizations
- Compose and prepare confidential correspondence
- Solicit agendas, create itineraries, make reservations, and print and assemble materials for professional and personal meetings
- Assist with holiday letters, cards, and purchases
- Will provide backup to the Personal Assistant team members when needed
- Events management
Qualifications and characteristics
• Bachelor’s degree or equivalent is a plus
• 2+ years’ experience as an administrative professional. Travel Industry, Family Office, or Financial Industry experience is a plus
• Computer savvy with advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Mac operating system knowledge is a plus
• Positive attitude, flexibility, persistent follow-up skills, and professional demeanor
• Strong work ethic and highly responsive, with exceptional attention to detail
• Ability to process multiple sources of information and coordinate them into one summary
• Strong communication and presentation skills with an ability to prioritize activities with multiple managers
• Highest level of integrity and confidentiality in all matters
• Background and reference checks required with an employment offer
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Travel & Events Assistant
3 weeks ago
Westmont, United States Robert Half Full timeBoutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.Recruiter: Connie StathopoulosResponsibilities shall include, but are not limited to: Travel...
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Travel & Events Assistant
4 weeks ago
Westmont, United States Robert Half Full timeBoutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.Recruiter: Connie StathopoulosResponsibilities shall include, but are not limited to: • Travel...
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Westmont, United States Robert Half Full timeBoutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.Recruiter: Connie StathopoulosResponsibilities shall include, but are not limited to: • Travel...
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