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Administrative Assistant- Logistics

4 months ago

Pico Rivera, United States Bay Cities Container Full time

Description:
** Temp to Potential Full Time Hire**

Bay Cities, an Employee-Owned Company, is the leading creative packaging and display partner to brand marketers, retailers, and e-commerce. Our passion, experience, technology, and consumer insights move product and drive sales.

**Our Mission**

Our Passion Powers Your Product

**Our Values**

**Creativity**: Our ideas create Client success.

**Passion**: We have heart with a Customer Service attitude.

**Integrity**: We honor our business & planet with sustainable practices.

**Responsible**: We own it

**Safe**: Our safe work habits protect us all.

**Fun**: We take our work seriously
- not ourselves J

**SUMMARY**

**What is my purpose?**

The Administrative Assistants primary purpose is to manage the day-to-day, ensuring company leaders can concentrate on the bigger picture, drive innovation, and keep the company moving in the right direction.

**JOB FUNCTION**

**What am I responsible for?**
- Answering customer questions, providing information, and addressing complaints
- Compiling, maintaining, and updating company records
- Managing office inventory and working with purchasing to ensure the regular supply of office materials.
- Setting up appointments, scheduling meetings, distributing reports, and managing the correspondence between the office and external bodies
- Compiling and maintaining records of office business transactions
- Operating office equipment including printers, copiers, fax machines and multimedia instruments.
- Provides administrative support to ensure efficient operation of shipping/receiving office.
- Carries out administrative duties such as filing, typing, copying, scanning etc.
- Prepares information and research as requested
- Composes correspondence, and updates existing contact information.
- Manages and maintains files, records, and correspondence both hard and digital copies.
- Coordinate office activities and operations to secure efficiency and compliance to company policies,
- Manage and/or arrange appointments for shipping dept.
- Create and update records and multiple shipping databases.
- Track stocks of office supplies and place orders, when necessary
- Submit timely reports and prepare presentations/proposals as assigned,
- Assist Customer Service Team with any questions regarding the delivery receipts of orders that have shipped,
- Assist in the providing KPI reports for on time delivery percentage daily and monthly as well as the MSF shipped daily and monthly as needed,
- Maintains multiple excel spreadsheets for tracking of pack-out orders shipping to our pack-out facility,
- Scan BOL’s/DR’s to Doc-Link for traceability and ease of access.
- Process PO’s for outside freight,
- Index and scan vendor delivery receipts to Doc-Link,
- Complies with OSHA rules and practices. Wears the proper safety equipment.
- Initiates, recommends, or provides solutions through appropriate channels.
- Participates in staff meetings when required.
- Performs other related duties as needed.

**Requirements**:
**EDUCATION, EXPERIENCE & COMPETENCIES**

**What do I need to be successful?**
- Two-year college degree or technical school. Two to four years related experience and/or training; or equivalent combination of education and experience.
- Two or more years of prior experience within a warehouse, receiving or distribution environment.
- A minimum of 2 years of operations or logistics experience.
- Manufacturing/Distribution industry experience required.
- Experience in consumer-packaged goods or a related industry a plus.
- Strong understanding of warehouse, distribution processes.
- Excellent verbal and written communication skills and a professional attitude in dealing directly with customers.
- Strong mathematical/statistical analysis knowledge required.
- Proficiency in computer skills; Word, Excel, and database systems.
- Ability to work in a fast-paced environment with shifting priorities.
- A critical thinker and a complex problem solver who has analytical ability and good judgment.
- A well organized, detail oriented, and self-directed individual.
- Ability to demonstrate strong customer focus and work ethic of seeking continual improvement.
- Must be able to work overtime as required.
- Valid Driver's License with DMV evidence of good driving record.

**What kind of environment will I be working in?**
- You will be working at the main headquarters.
- You will spend approximately 70% of time in an office on the computer, 15% of your time in meetings, 15% of your time on the Manufacturing and Distribution floor.
- You will work collaboratively throughout the organization.
- You will work in a Team oriented, results driven environment.

**Core Competencies**
- High ethical standards. Models and supports organization’s goals and values; adapts to changing conditions; demonstrates persistence and overcomes obstacles. Consistently conducts themselves in an honest and trustworthy manner. Does not pursue their own ind