Administrative Assistant

3 weeks ago

Bloomington, United States COX PETROLEUM TRANSPORT Full time

**Job Summary**

This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal. The Terminal Admin Assistant may carry out responsibilities in the following functional areas: driver billing paperwork, driver payroll, equipment paperwork, driver certifications and renewals as well as other administrative duties.

**Essential Functions**

Responsibilities include but not limited to:

- Assist in maintaining driver schedules, updates to system and spreadsheets
- Review for accuracy, follow up on outstanding items, process, and maintain all driver billing paperwork for the Inland Empire region
- Maintain office and driver supplies in an organized manner
- Assist and coordinate paperwork between drivers and other departments, such as dispatch, payroll, or human resources
- Collect, sort, and distribute all incoming mail to ensure timely distribution to other departments such as dispatch, payroll, or human resources
- Assist the terminal managers in researching and providing accurate information for driver pay exceptions, in addition to ensuring that the driver’s electronic logs are annotated with appropriate notes
- Assist with sending any shop related paperwork to the appropriate departments
- Assist with organizing and maintaining fuel receipts for the terminal
- Assist terminal management with various re-certification processes, truck permits, setting truck services, or monitoring other driver expirations and coordinating for renewals

**Qualifications**:

- Minimum of 1 year of administrative experience
- Must have a GED or high school diploma
- Proficient in Microsoft Office - Excel, Outlook, and Word
- Ability to perform duties with mínimal supervision following standard practices and procedures
- Must be able to prioritize and handle multiple tasks simultaneously
- Excellent verbal and written communication skills
- Ability to deal with problems involving variable and standardized situations

**Additional ELIGIBILITY Qualifications**:

- Trucking experience preferred
- TMW experience a preferred

**Work Environment**:

- Standard office environment and working conditions
- No work from home opportunities available

Pay: $17.60 - $26.40 per hour

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Administration: 1 year (preferred)

Ability to Relocate:

- Bloomington, CA 92316: Relocate before starting work (required)

Work Location: In person

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