Administrative Assistant

3 weeks ago

Bloomington, United States Interstate Companies, Inc. Full time

Interstate Power Systems is seeking a talented and motivated administrative assistant to join their team. This position will provide direct support to the Executive Vice President of the division and other leadership staff as needed. In addition, the position will manage all dealer administration to include assisting with dealer applications and agreements, as well as providing portal access to manufacturers sites and training systems. This position will office in the corporate office in Eagan, Minnesota and be primarily Monday through Friday with flexible day hours.

  • Manage the Executive Vice President's calendar, including making appointments, prioritizing, confirming availability.
  • Schedule travel, make air, hotel and rental car arrangements.
  • Maintain correspondence between Interstate and its vendors and follow up when responses are needed from others.
  • Assist in preparation for group meetings, including but not limited to, reserving meeting space, creating presentations, and ordering food.
  • Collect, organize, and maintain data to relay pertinent information to vendors in a timely manner.
  • Respond to general email requests for information from website visitors.
  • Facilitating dealer contracts, monitoring dealers to ensure compliance, setting up portal and training access for dealers.
  • Auditing and reporting on key performance indicators for various manufacturers.
  • Work on various projects assigned by the executive team.
  • Maintain professionalism, confidentiality, and discretion at all times.

Qualifications:

  • Must have above average abilities in Microsoft Office Suite to include MS Word, Excel, PowerPoint, Outlook and Teams.
  • Strong written and verbal communication skills.
  • Ability to take direction, ask appropriate questions and possess a strong sense of urgency.
  • Must possess excellent organizational skills, integrity, and demonstrate a positive attitude.
  • Will need good reasoning skills and problem-solving abilities.
  • Good professional demeanor and excellent customer service skills.
  • 3+ years of office administration, executive level support preferred.

This is a full-time opportunity. Compensation will be based on experience and qualifications. Typical schedule will be Monday through Friday, day shift, with rare and occasional nights and weekends to assist with meetings or last-minute travel needs.

Interstate Companies is an Equal Opportunity Employer with a drug-free work environment, and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration.



Equal Opportunity Employer – minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

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