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Special Event Coordinator
3 months ago
**Mayor’s Office of Special Projects & Community Events**
**Position**
**Special Event Coordinator**
**Job Number: 43019**
**The Agency You’ll Join**
The NYC Mayor's Office administers all city services, public property, most public agencies, and
enforces all city, state, and federal laws within New York City. New York City’s Mayor, Eric Adams is
head of the executive branch of New York City's government. Mayor Adams has served the people of
New York City as an NYPD officer, State Senator, and Brooklyn Borough President. The Adams’
Administration is leading the fight to make New York City’s economy stronger, reduce inequality,
improve public safety, and build a stronger, healthier city that delivers for all New Yorkers. As an
agency, we value fairness, helpfulness, transparency, leadership and build our teams around these
values. For current job opportunities visit our careers page.
**The Team You’ll Work With**
The Mayor's Office of Special Projects and Community Events supports the Mayor’s commitment to
honor the diverse communities of New York City by organizing, managing and directing Mayoral public
ceremonies, celebrations and receptions, in partnership with city agencies and with the support of the
private sector. These special events are hosted at Gracie Mansion—also known as the People's
House—and other iconic sites across the city. The work of the unit is key to celebrating the diversity of
the city and bringing New Yorkers together.
**The Problems You’ll Solve**
The Special Event Coordinator is responsible for providing support to the lead event planners in the
development, logístical management, and production of large-scale special events throughout the five
boroughs on behalf of the Mayor of the City of New York. The incumbent will report directly to the
Event Manager. Responsibilities include but are not limited to**:
- Provide on-site logístical support to lead event planners, this includes coordinating set
- up,
managing event materials, check-in process, assisting with production elements and timing,
communicating with venue and catering staff to ensure flawless flow, managing break down,
and overall troubleshooting.
- Assist with recruitment, training, and management of interns for MOSPCE administrative
tasks and on-site at events.
- Oversee event debrief documentation by collecting and recording metadata and evaluation
of MOSPCE events from external partners, senior admin, and the internal team.
- Order supplies and audiovisual equipment, manage RSVPs, respond to team inbox and answer
main line, draft event briefings, make necessary travel arrangements to event locations, The
incumbent will also manage post event follow-up, including but not limited to, generating
thank you notes and archiving event files.
- Conduct research, make site visits, and identify opportunities for improved operations and
service excellence, making recommendations for consideration.
- Cooperative attitude and willingness to collaborate with other Mayor’s office units to promote
and publicize events.
- Serve as liaison with vendors on event-related matters and perform other related duties as
assigned.
- Commitment to innovation; eagerness to share ideas on how to improve services provided and
event quality.
- Assist with managing volunteers and interns for event coordination activities.
- Due to the necessary required event duties of this position, staff may be required to be on call
and/or work on weekends, evenings, early mornings, and public holidays.
**About You**
- You have an associate or bachelor’s degree, 1-2 years of event experience, and have an
interest in city government.
- You have strong interpersonal skills and the ability to interact with guests at all levels and
create a warm and welcoming environment are required.
- You have excellent written and verbal communication skills are required.
- You have experience working in a fast-paced environment.
- You can work a flexible work schedule.
**Salary**
The City of New York Office of the Mayor’s compensation package includes a market competitive
salary, equity for all full-time roles and exceptional benefits. Our cash compensation range for this role
is **$55,000 to $60,000**.
factors.
**Equal Opportunity | Diversity Equity & Inclusion Statement**
The Office of the Mayor is an is an inclusive equal opportunity employer committed to recruiting and
retaining a diverse workforce and providing a work environment that is free from discrimination and
harassment based upon any legally protected status or protected characteristic, including but not
limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual
orientation, veteran status, gender identity, or pregnancy.
The Adams Administration values diversity — in backgrounds and in experiences that is reflective of
the city it serves. Applicants of all backgrounds are strongly encouraged and
