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HR Coordinator, Law School

3 months ago

Williamsburg, United States William & Mary Full time

Position Information

**Position Number**
- 01244W**Position Title**
- HR Coordinator, Law School**Employment Category**
- Full Time Operational**Location**
- William & Mary**Department**
- 3N1000 Law School Faculty Operations**Unit Mission Statement**
- William & Mary Law School provides an exceptional education for tomorrow’s lawyers. As the nation’s first law school, we maintain an enduring tradition of intellectual and professional excellence. We improve legal systems here and abroad through a commitment to the classroom, influential scholarship, and service to the public. Our students become highly skilled advocates, ready to serve their clients and their communities with thoughtful engagement and unwavering integrity. We recognize the challenges of our history and our responsibility to pursue the realization of justice through the rule of law. Above all, we strive to be a diverse and close-knit community, inclusive in the broadest sense and defined by a shared commitment to the rigorous and open-minded study of the law.**Position Summary**
- As an integral part of the Law School, this position reports to and supports the Assistant Dean, Administrative Services, and coordinates with University HR, Payroll, and all Law School departments, to initiate all personnel and pay-related actions for all Law School positions while adhering to all University, Federal, and State guidelines. An understanding of all HR policies and procedures relevant to recruitment, pay, and employee benefits, and the intricacies of the systems is essential to be successful in this job. This position requires an extremely high level of confidentiality, excellent interpersonal, communication, and organizational skills, a proactive mindset, and an extraordinary level of customer service.
- Core responsibilities include:
- Preparing and submitting all employment actions for faculty, staff, adjuncts, and students for the full employee life cycle including position updates, postings, applicant tracking, hiring, onboarding, and terminations
- Tracking, preparing, and submitting all pay-related actions for faculty, adjuncts, staff, and students
- Maintaining up-to-date and accurate digital records and tracking documents in a confidential and yet shareable format for the appropriate managers
- Creating and running reports as needed
- Processing I-9s for all new hires and ensuring compliance with federal regulations; assisting international hires with the process of getting social security numbers and successfully completing all necessary steps to ensure they may work and be paid in a timely manner
- Responding to general questions about pay, timesheet, or benefits issues and coordinating with University HR, Payroll, or Student Employment as needed to resolve issues
- Integrating analytical and creative thinking to continuously improve processes

We will not sponsor applicants for work visas for this vacancy.**Conditions of Employment**
- The typical schedule is Monday-Friday 8:00am - 5:00pm.

**Essential Designation**
- No**FLSA**
- Non-Exempt**Position Restricted?**
- No, this is a continuing E&G funded position and not term-limited**Position Term**
- 12 month - Continuing**Position Months**

**Required Qualifications**
- High School Diploma or equivalent
- Several years relevant administrative experience in a professional, demanding environment involving secure, confidential information
- Experience using an HR-related information system and/or processing personnel-related transactions
- Excellent interpersonal skills with a commitment to exceptional customer service and support and the ability to interact with a wide range of internal and external constituents
- Excellent oral and written communication skills
- A strong capacity to work independently with an affinity to develop solutions collaboratively with colleagues across the Law School and the University
- Strong problem-solving and analytical ability
- Strong organizational skills with the ability to carry out multiple competing and changing priorities within a deadline-driven environment
- Detail oriented with good auditing skills
- Ability to read and understand policies and follow procedures

**Preferred Qualifications**
- Bachelor’s degree or some college-level work
- Substantive experience with an HR information system or related data processing system
- Experience supporting two (2) or more functional HR areas (e.g. Compensation, Benefits, Recruitment/ Employment)
- Previous experience working for a VA state agency
- Higher Education Experience
- Experience establishing workflow processes and standards operating procedures (SOPs)
- Experience with OneDrive and SharePoint

**Is the position remote work eligible?**
- Hybrid (works remotely at least 1 day per week but not full-time)**Remote Work Disclaimer**Advertised Pay Range**
- Up to $50,000**Advertised Pay Range Statement**
- All hiring rates are commensurate with relevant experience up to the advertised amount consi