Administrative Assistant Ii

2 weeks ago

DeLand, United States City of Deland - Florida Full time

City of DeLand

120 South Florida Avenue

DeLand, FL 32720

**Phone**: (386) 626-7000

ADMINISTRATIVE ASSISTANT II

**Department 160**: Joyce M. Cusack Resource Center Exempt: No
**Reports To**: Joyce M Cusack Director Pay Grade/Wage: 103
**Position Type**: Full-Time Hours: 40 hrs/week

**Job Summary**:
DUTIES & RESPONSIBILITIES
- Prepares purchase orders and accounts payable slips.
- Assists citizens with highly sensitive and confidential information.
- Assists in the organization of special events.
- Writes up maintenance requests.
- Maintains logs and other records.
- Assembles data from office records for incorporation into various reports.
- Acts as receptionist if necessary.
- Delivers and picks up material.
- Types correspondences from rough drafts, requisitions, statistical tabulations and data, form letters, memoranda, voucher, reports and other materials.
- Takes messages and transfers calls.
- Accesses, inputs and retrieves information from a computer.
- Other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE REQUIREMENTS
- High school or general education degree (GED) from an accredited institution is required.
- Experience in clerical work involving typing is required.
- An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered for minimum requirements except for licensure/certification requirements.

PREFERRED SKILLS
- Business school training highly desirable.
- An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered for minimum requirements.

LANGUAGE SKILLS
- Ability to provide good customer service and deal with the general public in a professional, courteous manner.
- Ability to develop and maintain good personal relationship with other employees and the public.
- Ability to clearly and effectively communicate both verbally and in writing.

REASONING ABILITY
- Ability to prepare complete and accurate accounting reports and statements of considerable complexity.
- Exercise independent judgment in the performance of specifically assigned responsibilities.
- Ability to deal with problems involving several variables in standardized situations when immediate guidance from the supervisor may not be available.

**OTHER SKILLS AND ABILITIES**:

- Thorough knowledge of the methods used in keeping governmental fiscal accounts and records of office terminology, procedures, routine, and equipment.
- Good knowledge of modern governmental accounting practices.
- Ability to prepare fiscal reports.
- Ability to perform complex, detailed work involving written and numeric data and to make calculations rapidly and accurately.

**WORK ENVIRONMENT/ADA**: While performing the duties of this job, the employee is regularly required to sit for long of periods of time performing repetitive functions. The employee must be able to access file cabinets for filling and retrieve data. The employee must have the ability to sit at a desk and view a screen for extended periods of time.

**Lifting**: Lift up to 15 Pounds

**Vision**: 20/20 or Corrected to 20/100

**Environment**: Office/Sedentary Work

**Hearing**: Normal Noise Levels for Work Environment
- Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.

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