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Administrative Assistant

4 months ago

DeLand, United States The House Next Door Full time

**APPLICANT REQUIREMENTS**:
High School Diploma or equivalent. Clerical skills with above average typing skills. Computer competent, work experience in an office setting and dealing with the public. Detailed, organized, empathetic and nonjudgmental. Experience managing and prioritizing a variety of tasks relating to appointments, schedules, reports and correspondence. Flexibility with problem solving and decision making skills and able to work independently. Must have a valid Florida driver’s license, current auto insurance and be insurable by the Agency’s liability carrier. English/Spanish speaker preferred.

**JOB RESPONSIBILITIES**:

- Maintain confidential Client records through internal and external office communication
- Track eligibility / authorization requirements for all Medicaid clients monthly as needed
- Schedule clients for intakes and/or sessions within the referral and EHR system
- Make copies of Parenting admission packets and be able to answer questions and/or assist in packet completion
- Scanning 100% of new admissions, AAPI assessments, treatment plan assessment signature page into the EHR system
- Gather information for records requests
- Send out monthly and weekly reports as directed
- Develop completion certificates for graduates
- Track and order necessary office supplies
- Oversee petty cash and complete cash reconciliation reports
- All administrative duties as assigned

**Full Time Position—20 hours per week with the CARES Program, 20 hours per week with the Parenting Program.**

**BENEFITS**:
The benefits The House Next Door provides are 120 hours of paid time off in your first year of employment, increasing to 200 hours for years 2 through 5, 225 hours for years 6 - 10 and 240 hours after 11 plus years of employment.

The agency also closes for a summer break the first week of July. Staff will be paid for that week and do not have to use their Paid Time Off. We receive 10 paid holidays per year.

The agency currently pays 86% of employee's health insurance costs, provides a $15,000 life insurance policy and, once you become eligible, matches up to 3% in a Simple IRA.

Pay: $29,120.00 per year

**Benefits**:

- 401(k) matching
- Health insurance
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

Application Question(s):

- Willing to submit to a Level II Background Clearance

**Education**:

- High school or equivalent (required)

**Experience**:

- administrative assistant: 2 years (preferred)
- EHR systems: 1 year (preferred)

**Language**:

- English and Spanish (preferred)

Work Location: In person