Office Administrator

1 month ago


DeLand, United States Weaver Consultants Group Full time
Job Details

Level
Experienced

Job Location
DeLand FL - DeLand, FL

Position Type
Full Time

Job Shift
Day

Job Category
Admin - Clerical

Sligo Systems is a full-service systems integrator providing engineering services and fabrication of custom industrial automation and process systems for a wide range of applications in Municipal Solid Waste, Oil & Gas, and Water & Wastewater markets. Project implementation involves a variety of equipment manufacturers, software packages, process and network architectures, and includes HMIs, PLCs and associated components from all major OEMs. We are looking for our next great Office Administrator to join the team in our Deland office.

Responsibilities
  • Manage day-to-day office operations and provide administrative support to the staff
  • Compile, print, bind and ship reports and other deliverables in an efficient manner for project managers and staff in multiple technical practice groups within established deadlines
  • Within the established deadlines, assist and support technical teams by:
    • Typing project notes and agendas
    • Assisting with the writing of proposals and project correspondence
  • Utilize Word Processing software with the development of robust templates, proofing, editing and production of proposal, reports and other documents in an efficient manner that meets the quality and needs of our clients
  • Manage inventory of office and kitchen supplies on a regular basis
  • Maintain communications with the building management on office needs and emergency care
  • Accounting support on client invoice processing, including project set ups, timely entry of expense reports, corporate credit card reports, AR, and AP data entry
  • Manage employee benefits, such as phone allowances, transit benefits, and 401(K) as assigned
  • Assist in the planning and implementation of company events such as holiday parties and anniversary celebrations
  • Provide backup in relation to following on an as needed basis:
    • Greeting customers and clients in a friendly and professional manner and communicate arrival to the appropriate party
    • Sort and deliver all incoming mail to the appropriate party on a daily basis
    • Receive incoming packages and deliver to the appropriate party on a daily basis
    • Manage outgoing mail and packages
    • Answer/screen incoming calls with a pleasant voice and efficiently transfer calls to the appropriate party
    • Manage/book travel arrangements for technical team members through on-line software
  • Work as a team member and contribute as an individual in all tasks assigned
  • Other projects, as assigned by a large team of project managers, accounting supervisors, and HR supervisors
Qualifications
  • Associate's or Bachelor's Degree in Business or related field preferred but not required
  • Minimum 3-5 yrs. professional experience with administrative/financial support role with professional services firm preferred
  • Strong organizational skills
  • Detail oriented and proficient at both communications and financial matters.
  • Proficiency in Microsoft Office Suite specifically Word, Adobe, Outlook, Power Point, and Excel required
  • The ability to work independently and be self-motivated.
  • Prior experience with ERP software to process accounting transactions is desirable and specific experience with Deltek Vision is a plus
  • The ability to respond to constantly changing priorities and quickly changing client needs is essential.


EOE/AA/M/F/Vet/Disability

Sligo Systems maintains a drugfree workplace.

  • DeLand, United States PURCOR Pest Solutions Full time

    Join the buzz at PURCOR Pest Solutions, where we're not just about bugs, we're about building careers as big as your ambition! Ranked #19 on PCT Magazine's top 100 list, we're the fastest-growing name in pest control with a national footprint and a mission to protect what matters most - families and businesses. And guess what? We're on the hunt for a...


  • Deland, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • DeLand, United States Certus Pest, Inc. Full time

    WHO WE AREPURCOR Pest Solutions™, a brand of CertusPest, one of the fastest growing names in the pest control industry - with a national presence and currently ranked #19 on PCT Magazine top 100 list. Protecting families and businesses is our #1 priority. Our Mission is to help people care for what matters most by delivering friendly, fast, and efficient...


  • DeLand, United States PURCOR Pest Solutions Full time

    Job DescriptionJob DescriptionWHO WE AREPURCOR Pest Solutions™, a brand of CertusPest, one of the fastest growing names in the pest control industry – with a national presence and currently ranked #19 on PCT Magazine top 100 list. Protecting families and businesses is our #1 priority. Our Mission is to help people care for what matters most by delivering...


  • DeLand, United States Coquina Center Full time

    **Business Office Manager (Ormond Beach)** Join our team as a Business Office Manager, where you'll play a vital role in ensuring the efficient and effective operation of our skilled nursing facility. As a key member of the administrative team, you will oversee financial processes, billing operations, and administrative functions critical to the success of...


  • DeLand, United States Deland Chrysler Jeep Dodge Ram Full time

    Job Summary: The Automotive Warranty Administrator with the Grey Wolf Auto Group will be responsible for managing and overseeing the warranty claims process for all brands of the group. The brands included are Chrysler, Jeep, Dodge, Ram, Ford, and General Motors. This individual will work closely with various departments within the dealership to ensure that...


  • DeLand, United States Deland Chrysler Jeep Dodge Ram Full time

    Job DescriptionJob DescriptionJob Summary:The Automotive Warranty Administrator with the Grey Wolf Auto Group will be responsible for managing and overseeing the warranty claims process for all brands of the group. The brands included are Chrysler, Jeep, Dodge, Ram, Ford, and General Motors. This individual will work closely with various departments within...


  • DeLand, United States County of Volusia FL Full time

    This position will work in the Office of Recovery and Resiliency which is responsible for the administration of $328.9 million in CDBG-DR funding. Primary responsibilities for this position will be construction compliance according to HUD guidelines. Compliance Officer, Coordinator, Compliance, Officer, Building Maintenance, Field, Business Services


  • DeLand, United States Florida Realty Investments Full time

    _**Established Real Estate Firm seeks**_ an outgoing, organized, and detail-oriented personality to serve as an ENTRY LEVEL **Administrative Assistant in our Property Management department **to manage a north Seminole and Volusia County portfolio. Property Management experience is a plus but not required. **$16.00-16.50 HR/FULL TIME / ENTRY LEVEL** **We...

  • Office Specialist Ii

    2 weeks ago


    DeLand, United States Volusia County, FL Full time

    **Major Functions**: **Illustrative Duties**: - (NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.) - Performs highly specialized assignments which may require use of discretion to determine appropriate response or methods. - Provides staff support...


  • DeLand, United States City of Deland - Florida Full time

    City of DeLand 120 South Florida Avenue DeLand, FL 32720 **Phone**: (386) 626-7000 ADMINISTRATIVE ASSISTANT II **Department 160**: Joyce M. Cusack Resource Center Exempt: No **Reports To**: Joyce M Cusack Director Pay Grade/Wage: 103 **Position Type**: Full-Time Hours: 40 hrs/week **Job Summary**: DUTIES & RESPONSIBILITIES - Prepares purchase orders...

  • Systems Engineer III

    2 weeks ago


    DeLand, United States County of Volusia, FL Full time

    Salary: $66,057.00 Annually Location : DeLand, FL Job Type: Full-Time Job Number: 24-00160 A Department: Court Administration Opening Date: 02/26/2024 Closing Date: Continuous Major Functions This position reports to the Information Technology Section Manager in Court Administration and creates, improves, and implements new strategies. Evaluates existing...


  • Deland, United States Volusia County, FL Full time

    Major Functions This position will work in the Office of Recovery and Resiliency which is responsible for the administration of $328.9 million in CDBG-DR funding. Primary responsibilities for this position will be construction compliance according to HUD guidelines. This is a fast-paced work environment. This position is grant funded and will conclude when...


  • DeLand, United States Stetson University Full time

    Reporting to the Director of Athletics, the Associate Athletic Director for Business Operations is responsible for overseeing the Athletics Department budget and financial operations; managing personnel operations and serving as the liaison to Human Resources; overseeing the department’s apparel contract and equipment operation; serving as sport...


  • DeLand, United States InsideHigherEd Full time

    Associate Athletic Director for Business Operations AS9589  var a2a_config = a2a_config || {}; a2a_config.onclick = 1; Staff (Full-Time) --> AthleticsDeLand, FL • ID: 1296-280 • Full-Time/RegularReporting to the Director of Athletics, the Associate Athletic Director for Business Operations is responsible for overseeing the Athletics Department...

  • Plans Examiner I/II

    1 month ago


    DeLand, United States County Of Volusia Full time

    The County of Volusia is seeking a Plans Examiner I/II for the Building & Code Administration division. This position is located in DeLand, Florida; and will be responsible for the examination of residential and commercial plans for code and ordinance compliance; to include, providing accurate and timely construction plan reviews for code compliance to...


  • DeLand, United States InsideHigherEd Full time

    Associate Vice President of Budget and Finance - College of Law (LW8982)  var a2a_config = a2a_config || {}; a2a_config.onclick = 1; Staff (Full-Time) --> Finance and AdministrationGulfport, FL • ID: 1264-280 • Full-Time/RegularResponsible for oversight of all general finance, budget, and business office functions. Provides research and essential...


  • DeLand, United States Stetson University Full time

    Associate Vice President of Budget and Finance - College of Law (LW8982) Staff (Full-Time) --> Finance and Administration Gulfport, FL • ID:1264-280• Full-Time/Regular Responsible for oversight of all general finance, budget, and business office functions. Provides research and essential reports and other financial results to Administration and other...


  • DeLand, Florida, United States Stetson University Full time

    Associate Vice President of Budget and Finance - College of Law (LW8982)Staff (Full-Time) --> Finance and AdministrationGulfport, FL • ID: • Full-Time/RegularResponsible for oversight of all general finance, budget, and business office functions. Provides research and essential reports and other financial results to Administration and other parties....

  • Event Manager

    1 month ago


    DeLand, United States Stetson University Full time

    Job Description Reporting to the Director of University Events & Conference Services, the Event Manager of University Events & Conference Services will manage the execution of event requests on the DeLand campus, with specialized focus on internal university departments, student organizations and third-party requests. ESSENTIAL JOB FUNCTIONS AND...