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IT Administrative Assistant

3 months ago

Aurora, United States ALDI Full time

Are you ready to embark on a dynamic and rewarding journey as an Administrative Assistant at ALDI? This is not just another desk job; it's an opportunity to be the driving force behind our daily operations, where your organizational skills and attention to detail will be the key to our success. You'll be an essential part of our team, collaborating with various departments across our National Services and divisional offices, and playing a pivotal role in maintaining our seamless workflow. Your multitasking abilities will be put to the test, as you support our executives and provide efficient solutions to complex challenges. If you're looking for a role where no two days are the same and your contributions are truly valued, then join us in tackling the ins and outs of running a well-oiled business to help our network of stores and warehouses run smoothly.

**Position Type**: Full-Time
**Work Location**: Aurora, IL
This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week)

**Duties and Responsibilities**:
Must be able to perform duties with or without reasonable accommodation.
- Communicates on behalf of management, including preparing written and verbal communications as requested.
- Creates reports as required for management.
- Assists in ordering office supplies and IT equipment.
- Handles administrative requests from leadership and their staff.
- Works proactively to identify, investigate, and offer solutions for improving processes and tasks within their designated area of responsibility.
- Serves as a backup assistant, as designated by the leader, to ensure proper coverage of necessary responsibilities.
- Maintains an efficient and well-organized file system for their teams and ensures items are stored and disposed per company guidelines.
- Organizes and schedules appointments and meetings for department leadership.
- Coordinates department meetings, events and celebrations; includes meal orders, set up and tear down and taking, PowerPoint creation and the taking of detailed minutes.
- Organizes travel for Leadership, including flights, hotel, car rentals, limo. This also includes tracking expenses.
- Manage timesheets and expenses for leadership.
- Works cooperatively with external vendors and service companies to maintain a successful partnership.
- Job responsibilities include possible access to HIPAA protected health information; as such, employee must comply with HIPAA Privacy and Security requirements and policies.
- Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
- Maintains confidentiality and privacy of employee and company sensitive data
- Other duties as assigned.

**Job-specific Competencies**:
Knowledge/Skills/Abilities
- Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role.
- Gives attention to detail and follows instruction.
- Excellent verbal and written communication skills.
- Ability to prioritize and work under strict deadlines.
- Ability to work both independently and within a team environment.
- Ability to stay organized and multi-task efficiently.
- Proficient in Microsoft Office Suite.
- Proficient in typing and data entry.
- Analyzes and interprets data.
- Establishes goals and works toward achievement.
- Provides prompt and courteous customer service.
- Displays expense and cost control in decision-making.
- Develops and maintains positive relationships with all business partners.

**Education and Experience**:

- High School Diploma / GED required.
- A minimum of 2 years of relevant experience required.
- Or, a combination of education and experience providing equivalent knowledge.

**Physical Requirements**:

- Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.
- Regularly required to sit, reach, grasp, stand and move from one area to another.
- Constantly and repeatedly use keyboard/mouse.
- Occasionally required to push, pull, bend, lift and move up to 25 lbs.

**Travel**:

- Local travel required.
- Up to 10%.

ALDI offers **competitive wages and benefits,** including:

- 401(k) Plan
- Company 401(k) Matching Contributions
- Employee Assistance Program (EAP)
- PerkSpot National Discount Program

In addition, **eligible employees** are offered:

- Medical, Prescription, Dental & Vision Insurance
- Generous Vacation Time & 7 Paid Holidays
- Up to 6 Weeks Paid Parental Leave at 100% of pay
- Up to 2 Weeks Paid Caregiver Leave at 100% of pay
- Short and Long-Term Disability Insurance
- Life, Dependent Life and AD&D Insurance
- Voluntary Term Life Insurance
- ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on