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Administrative Assistant/receptionist

3 months ago

Ventura, United States Ventura County Pregnancy Center Full time

Job Overview:
**PURPOSE AND SCOPE**: The Development Coordinator fosters relationship with donors, churches and community service partners. The Development Coordinator also assists in planning and running fundraisers and special events, and performing administrative tasks and covering for Reception when needed.

**WORK LOCATION AND CONDITIONS**: This position will primarily be located at the Ventura County Pregnancy Center but does entail driving to meetings. Regular work hours will be determined by your supervisor. Some weekend and evening work may be required.

**GENERAL DESCRIPTION**
- Under the supervision of the Director, Assist Client Services Director with EWYL program
- Supervise counsel of Spanish-speaking clients
- Maintain the Boutique and advise Director of needs and/or policy changes
- Type letters and perform other clerical duties
- Primary contact for special events
- Assist at special events and help plan annually.
- Works with Director to set up speaking engagements
- Comply with all HIPPA regulations on all aspects of client/patient interactions, information sharing, storage of information, and any other workplace actions

The Administrative Assistant will assist in building relationships with social agencies, churches, schools, businesses and other organizations that refer clients. The Administrative Assistant will also be responsible for executing secretarial assignments, clerical duties and related work as required. The Administrative Assistant will supervise operations of the Boutique.

**QUALIFICATIONS**
- A commitment to Jesus Christ as Lord and Savior
- Must be passionate about serving those facing unintended pregnancy and related decisions.
- Solid knowledge of what the Bible says about the Gospel, the sanctity of human life and human sexuality and able to teach those principles while training other staff
- Present involvement in a church
- Positive attitude with a professional demeanor
- Good Communication Skills
- Knowledge of office methods, procedures, filing, telephone techniques
- Proficient computer skills (Word, Google Docs, Excel, PowerPoint etc.)
- Bilingual, spelling, writing & grammar
- Leadership Skills
- Flexible and strong desire to learn
- Exceptional time management and prioritization skills
- Ability to interact with clients and members of the public

**RESPONSIBILITIES**
- Assist Client Services Director with EWYL program
- Client Intakes
- Schedule and Input Client Appointments & Information into CoolFocus & Bright Course
- Oversee EWYL Boutique
- Supervise counsel of Spanish-speaking clients
- Maintain the Boutique and advise Director of needs and/or policy changes
- Type letters and perform other clerical duties
- Connect with donors through writings or calling
- Primary contact for special events
- Assist at special events and help plan annual Volunteer Appreciation, Gala & Walk for Life, Agency 101 & other community events
- Works with Director to set up speaking engagements
- Attend educational conferences/seminars on VCPC related issues (not mandatory)

**Job Type**: Part-time

Pay: $19.03 - $22.92 per hour

Expected hours: 24 per week

**Benefits**:

- Paid time off

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Application Question(s):

- Did you check our website and read our Mission Statement?

**Experience**:

- ministry: 2 years (required)
- Volunteer: 2 years (required)

Ability to Commute:

- Ventura, CA 93003 (required)

Ability to Relocate:

- Ventura, CA 93003: Relocate before starting work (required)

Work Location: In person