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Administrative Assistant

2 months ago

Ventura, United States AppleOne Full time
Job DescriptionJob DescriptionWill Consider:

• College Graduate interested in making a career in the construction industry
• Someone with the construction admin experience
• A solid admin that is really smart that can learn certified payroll, submittals, etc.

Opportunity to grow into a Project Engineer if desired.

Job Description:

Our client is seeking a highly motivated and detail-oriented Administrative Assistant to join our growing construction team. This role is integral to the smooth operation of our projects, providing crucial support to the field teams, managing certified payroll, submittals, and RFI documents, and ensuring that all necessary documents are properly signed and organized.

Key Responsibilities:

• Field Support: Assist with the coordination and communication between field teams and office staff to ensure project efficiency.
• Certified Payroll: Manage and process certified payroll documents, ensuring accuracy and compliance with regulatory requirements.
• Submittals & RFI Documents: Prepare, track, and organize submittals and Requests for Information (RFIs), ensuring timely submission and responses.
• Document Management: Ensure all necessary documents are signed, organized, and stored appropriately, maintaining a well-structured filing system.
• Communication: Act as a liaison between project managers, field staff, subcontractors, and clients, ensuring clear and effective communication.
• Administrative Tasks: Handle a variety of administrative tasks, including data entry, scheduling, and office support as needed.
• Document management of construction contract documents; scanning and filing with opportunity to grow into contract administration if desired.
• Formatting and submitting RFI’s, submittals, closeouts for our construction projects with opportunity to grow into Project Engineer if desired.
• Reviewing and logging insurance, licenses, and certified payroll records with opportunity to grow into HR if desired.
• Email & phone correspondence with subcontractors, architects & superintendents.
• Administrative support for our field team
• Other tasks as needed (ex: running errands, getting mail, assisting the billing/accounting department, organizing office etc.)

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior experience in the construction industry is a plus.
• Exceptional organizational skills with a strong attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Excellent verbal and written communication skills.

For immediate consideration, please contact Theresa Delgado, AppleOne Ventura office.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1111

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
\r
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.