Receptionist/office Assistant

1 month ago

Alhambra, United States Sacred Heart Retreat House Full time

**Job Title**:Receptionist/Office Assistant

**Position Type**:Full Time-Non-Exempt, Monday
- Friday 8:30am-5:00pm, weekends as needed

**Department/Group**:Administration

**Reports To**:Retreat Directress

**Mission Statement**:
Our mission is t_**o stand in the presence of the living God and, with Mary, make known to the world the love of the Sacred Heart of Jesus. **_We accomplish this mission by _**drawing closer to the Heart of Jesus**_ through our three strategic anchors: _Called to Greatness, Journeying Together and Healing_.

Our vision is to provide a spiritual oasis where through our Marian hospitality, all are invited to live in the presence of the Living God. We are committed to providing Catholic programs that are rooted in Christ and the Gospel, in loving service and loyal to the magisterium of the Church. We value the dignity of each person as a child of God, as expressed in the Spirit of Mother Luisita. We believe in the sacredness of the family and support families ("the domestic Church") through our programs. We provide a welcoming oasis of peace, joy, and security to facilitate an encounter with God for each person.

**Purpose of Your Job Position**:
Responsible for the professional, gracious, and efficient reception of retreatants, visitors, guests, priests, religious, and vendors. Responsible for a variety of clerical and media duties that support the Retreat House apostolate as envisioned by Mother Luisita.

**Qualifications and Education Requirements**:

- Minimum of High School diploma or equivalent and 3 years of experience or an AA degree with one year of experience
- Internet and computer literacy for business activities
- Must be able to speak, read, write, and understand the English language
- Must be CPR/First Aid and VIRTUS Certified

**Job Functions**:
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

**Duties and Responsibilities**:
**Responsibility and Accountability**
- Reports to the Office Manager regarding accountability for all areas that fall under responsibility.
- Works directly and collaboratively with the Retreat Directress and retreat house staff; Contributes to clear in-house communication.
- As member of the staff of Sacred Heart Retreat House, is responsible for knowledge of and practice of all safety policies and procedures.

**Office Assistant**
- Receives, returns, and transfers a high volume of calls for the Retreat House and also the Carmelite Sisters of the most Sacred Heart of Los Angeles as a whole; handles challenging or emotionally upset callers with love and firmness.
- Greets visitors, Priests, gift shop guests, retreatants, and vendors upon arrival, signs for packages and alerts recipient of their arrival.
- Assists in cleaning and maintaining administrative areas such as lobby, parlor, office areas, and other designated areas assigned by the Office Manager.
- Cashiers in gift shop as needed, processes retreat payments and spiritual enrollments.
- Maintains and updates policies and procedures for the front office and Receptionist role.
- Generates routine and business correspondence at the direction of the Office Manager
- Sets up hospitality for guests as needed.
- Provides Retreat House tour to visitors, private retreatants and other guests as needed.
- Supports other tasks as directed by the Office Manager or Administration.
- Assists in other duties as needed and directed by the Office Manager or Administration.

**Working Conditions**:

- Will need to sit and/or work on computer for extended periods of time
- Must be able to travel locally as needed

**Skills and Job Requirements**:

- Must be able to able to work in a team environment.
- Must be able to receive and implement constructive feedback from others.
- Must possess the ability to prudently make independent decisions when circumstances warrant such action.
- Must possess the ability to deal tactfully with personnel, family members, visitors, vendors, and the general public.
- Must possess the ability to plan and organize as necessary for carrying out job functions to the highest quality standards of the industry.
- Must be able to organize, coordinate, direct and control events, and situations in a professional manner.
- Thoroughly record details of transactions and communications for team collaboration.
- Ability to work through multiple tasks and to bring them to completion, despite interruptions.
- Ability to utilize Microsoft Office suite of programs, copiers, and office phones.
- Knowledge of Safety rules and procedures and requirements as listed in the Safety and Risk Manual.
- Follows all policies and regulations as stated in the Employee Handbook.

**Physical and Sensory Requiremen

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