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Office Services Assistant

4 months ago

Woodbridge, United States Bessemer Trust Company Full time

**Job Summary**:
The Office Services Assistant will provide high-level customer service in Bessemer’s Woodbridge, New Jersey office. Success in this role requires integrity, good judgment in handling sensitive and confidential matters, and exceptional interpersonal and organizational skills. Excellent attention to detail and timely execution of responsibilities is required.

**Primary Responsibilities**:

- Perform daily scanning of client documents or company files.
- Review scanned jobs for accuracy and storage in shared drives.
- Prepare documents for shipment and/or retrieval from offsite storage facility.
- Provide daily back-up support to Reception.
- Submit, review, and track invoices.
- Assist with onboarding new hires and conduct office tours.
- Schedule and issue employee photographs and ID cards.
- Escort service vendors to relevant work areas.
- Assist with the planning and execution of special events.
- Ad hoc projects, as assigned.

**Qualifications**:

- Bachelor’s degree preferred, but not required.
- 3-5 years office services experience with a highly professional organization, law firm or financial services firm, a plus.
- High proficiency in Microsoft Office Suite.
- Basic knowledge of scanning equipment, helpful but not required.
- Demonstrated written and verbal communication skills.
- Ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
- Excellent attention to detail and independently executes responsibilities with an appropriate sense of urgency and follow-through.
- Flexibility to work overtime upon request.

**About Bessemer Trust**
Bessemer Trust is a leading multifamily office, overseeing more than $150 billion in assets for over 3,000 individuals and families of substantial wealth. Its nearly 1,200+ employees are singularly focused on private wealth management — disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.

Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.

Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer's adherence to putting clients' interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.

**Key Facts**
- For more than 115 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
- Headquartered in New York’s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm’s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
- To watch a video about Bessemer Trust’s history, click here.
- To learn more about Bessemer Trust, click here.

***About Our Employee Rewards and Benefits**

We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:

- Competitive base salary plus discretionary annual bonus for select positions
- A 401(k) plan with a generous annual profit-sharing contribution
- Personalized development and career opportunities, including tuition reimbursement support
- Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
- Employee assistance (EAP) and wellness programs
- Hybrid work environment: 60% in office, 40% remote for most positions
- Paid time off and paid parental leave
- Employer-paid life insurance and short
- and long-term disability coverage
- Legal services and financial wellness plans at no cost to employees