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Onboarding Assistant, Human Resources and Talent

2 months ago

Loudoun County VA, United States Loudoun County Public Schools Full time

**Job Overview**

HRTD Onboarding Assistant supports the onboarding process for new hires, with a focus on the Form I-9 process, ensuring compliance with federal laws and regulations regarding employment eligibility verification. Key responsibilities include completing and reviewing Form I-9s for accuracy and completeness; verifying the authenticity and acceptability of documentation; conducting audits of forms and related documents; maintaining accurate and complete records of forms and documentation; and providing information and guidance to employees on I-9 matters.

**Roles and Responsibilities**
- The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate._
- Assists new hires, in-person and virtually, with completing new hire paperwork (such as I9s, W-4s, child protective services forms, etc.).
- Reviews forms for errors and omissions; requests corrections when necessary.
- Reviews I-9 forms for accuracy, completeness, and compliance with regulations
- Verifies employee identification and work authorization documentation
- Assists in identifying and implementing best practices for ensuring I-9 compliance
- Assists in developing and maintaining systems and procedures for effective administration and operations
- Maintains accurate, up-to-date files and records, ensuring confidentiality and security of sensitive information
- Researches and responds to inquiries, notices and requests from regulatory authorities
- Audits I-9 forms to ensure compliance with legal requirements and LCPS policies and procedures
- Identifies and resolves errors, discrepancies and potential compliance issues found during the audit process
- As needed, communicates and coordinates with employees in correcting or updating forms and supporting documentation
- Assists in preparing for internal and external audits; and responding to findings
- Provides information and assistance to employees in completion of I-9 forms
- Remains abreast of changes to I-9 processes and regulations and immigration laws
- Scans new hire session documents into a document repository
- Attends LCPS career fairs to assist new hires with paperwork.

**Qualifications**
- Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable._

**Education**

High school diploma or GED

**Experience**

Experience in human resources, regulatory compliance, or related work, including employment eligibility verification

**Licenses and Certifications**

NA

**Knowledge, Skills and Abilities**
- Knowledge of federal regulations governing employment eligibility and Form I-9 requirements
- Strong analytical skills, with the ability to identify and resolve issues effectively
- Ability to communicate effectively, both orally and in writing
- Exceptional attention to detail and high degree of accuracy in data review and verification
- Ability to work independently and prioritize tasks effectively
- Ability to maintain confidentiality of information and materials
- Ability to establish and maintain effective working relationships

**Physical Requirements**
- The following provides a brief description of physical requirements for this job:_

**Reports to**: Supervisor, HRTD

**FLSA Status**: Non-exempt

**Months/Days/Hours**: as needed

**Salary Level**: Band Rates: Band 10

**Salary Range**: $29.17

**Remote Work Eligible**: Partial

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