HR Office Assistant

3 weeks ago


Princeton, United States Entourage Yearbooks Full time

Entourage Yearbooks is an innovative full service yearbook publishing company. We are seeking motivated individuals to join our team.

**Responsibilities**
- Answer inbound calls to our main office line
- Sort and distribute communications in a timely manner
- Schedule and plan meetings and appointments
- Monitor level of office supplies and handle shortages
- Organize office resources and supplies
- Secure quotes and evaluations for special office projects
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
- Maintain a variety of routine correspondence, reports, logs, forms, and/or other related information in the assigned area of responsibility.
- Manage on-boarding and new hire processing duties
- Handle data entry duties
- Maintain multiple Excel Databases and run reports when needed
- Perform various routine clerical duties, such as maintaining department calendars; filing, making photocopies; travel arrangements; scanning documents, etc.
- During our peak season this person will be expected to achieve tier 1 tech support certification and assist customers with basic troubleshooting issues.
- Provide support to the Human Resources department to effectively ensure the comfort and safety of the staff.
- Take point on coordinating special events (team outings, parties, etc)
- And other duties as deemed by Supervisor

**Skills & Qualifications**:

- Associate’s Degree or higher
- 3+ years performing administrative duties in an office environment
- Superior time management skills
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in Google Platform: Docs, Sheets, forms, etc.
- Proficiency in Microsoft Office Suite
- Valid driver’s license and the ability to commute between worksites

Pay: $55,000.00 - $60,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Associate (preferred)

**Experience**:

- Administrative: 2 years (required)
- Human resources management: 1 year (preferred)
- Customer Service: 1 year (required)

**Language**:

- English (required)

License/Certification:

- Driver's License (required)

Ability to Commute:

- Princeton, NJ (required)

Ability to Relocate:

- Princeton, NJ: Relocate before starting work (required)

Work Location: In person



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