Records Clerk/office Services Coordinator

2 weeks ago

Princeton, United States Goldberg Segalla LLP Full time

Goldberg Segalla, a dynamic and rapidly growing law firm with a national practice, seeks a highly motivated and organized individual to join its team as a Records Clerk/Office Services Coordinator in our Princeton, NJ office.
***: Provide records and office services support for assigned office with direct contact on a regular basis to the Firm’s Records Supervisor and the Facilities team. This position is geared towards individuals who possess strong organizational skills, with the ability to maintain confidentiality and communicate effectively.

**ESSENTIAL JOB FUNCTIONS**:
**Office Services/Facilities**:

- Maintain and order supplies.
- Keep supply and mail rooms neat and organized.
- Call for service if copy machines are out of order.
- Call building maintenance when needed.
- Ensure proper appearance of office space, including conference rooms and visiting attorney offices.
- Overall oversight of supplies, kitchen, printer, copier, mail, reception and conference areas (cleanliness, organized, marketing material displays).
- May be required to assist IT from time to time.
- Set up video conference for meetings, depositions, etc.
- Set up new hires (computer, supplies, etc.) and conduct welcome tour.
- Train new employees on office services equipment.
- Request building cards or keys.
- Reorganize offices and workstations of departed employees.
- Manage office petty cash (to include reconcile and replenish).
- Organize office parties and firm-wide events.
- Coordinate with Accounting for emergency check requests.
- Coordinate with Iron Mountain regarding file storage needs.
- Distribute paychecks and reimbursement checks.
- Coordinate furniture requests with the Firm Leadership.
- Collaborate with all administrative depts. to address local needs/issues.
- Contact Director of HR, Facilities and Records with any employee issues.
- All other duties as assigned.

**ESSENTIAL JOB FUNCTIONS**:
**Records Clerk**:

- Receives incoming legal documents and facilitates scanning based on priority.
- Reviews scanned records, identifying essential deadlines and information to be noted by attorneys.
- Assigns naming based on firmwide conventions and organizes records in the Document Management System according to classification standards.
- Electronically saves scanned records, filing documents under their respective client and matter numbers.
- Manages filing system by shifting, indexing and closing files when necessary.
- Gather and send interoffice mail.
- Aids attorneys and legal staff with all necessary copying, scanning, faxing, and other miscellaneous administrative duties.
- Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files.
- All other duties as assigned.

**EXPERIENCE/REQUIREMENTS**: Associates’ Degree or relative experience in an office environment.

**BENEFITS**:
This position offers a competitive salary, bonuses, and a full benefits package. Our benefits package includes but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Goldberg Segalla isn’t merely a business - we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good, are traits we all embody.

Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.

  • Office Administrator

    5 days ago

    Princeton, United States PeopleShare Full time

     PeopleShare is hiring an Office Admin with great customer service skills for a well known family owned produce farm in Princeton NJ!Job Details for an Office Admin:Pay: $20-21/hrSCHEDULE/HOURS: 25 hours per week (flexible schedule)Responsibilities for Office Admin:Provide customer service, answer phones and emailAccounts payable and accounts...

  • Office Coordinator

    4 weeks ago

    Princeton, United States YWCA Princeton Full time

    The YWCA Princeton is hiring a full time Office Coordinator who will coordinate activities to assist in the administration of the YWCA Princeton; serve as primary contact for public inquiries, including those from community partners, vendors, volunteers, and visitors; work with board members, committees, volunteers, and the community-at-large; provide...

  • Admission Clerk

    3 weeks ago

    Princeton, United States Caldwell County Hospital Full time

    Job DetailsJob Location Caldwell Medical Center - PRINCETON, KY Position Type Part Time Job Shift Graveyard DescriptionCALDWELL MEDICAL CENTERJOB DESCRIPTIONJOB TITLE: Admission Clerk Full-Time and PRN (As Needed) DEPARTMENT: Admissions REPORTS TO: Admissions Supervisor SUPERVISES: None POSITION SUMMARY: Is accountable for the delivery of consistently high...

  • Admission Clerk

    4 weeks ago

    Princeton, United States CALDWELL COUNTY HOSPITAL INC Full time

    Job DetailsJob LocationCaldwell Medical Center - PRINCETON, KYPosition TypePart TimeJob ShiftGraveyardDescriptionCALDWELL MEDICAL CENTERJOB DESCRIPTIONJOB TITLE: Admission ClerkDEPARTMENT: AdmissionsREPORTS TO: Admissions Supervisor SUPERVISES: NonePOSITION SUMMARY:Is accountable for the delivery of consistently high quality effective and efficient entry of...

  • Office Administrator

    5 days ago

    Princeton, United States PeopleShare Inc Full time

    PeopleShare is hiring an Office Admin with great customer service skills for a well known family owned produce farm in Princeton NJ! Job Details for an Office Admin: Pay: $20-21/hr SCHEDULE/HOURS: 25 hours per week (flexible schedule) Responsibilities for Office Admin: Provide customer service, answer phones and email Accounts payable and accounts...

  • Office Coordinator

    4 weeks ago

    Princeton, United States YWCA Princeton Full time

    Job DescriptionJob DescriptionThe YWCA Princeton is hiring a full time Office Coordinator who will coordinate activities to assist in the administration of the YWCA Princeton; serve as primary contact for public inquiries, including those from community partners, vendors, volunteers, and visitors; work with board members, committees, volunteers, and the...

  • Project Accounting Clerk

    2 weeks ago

    Princeton, United States SNI Companies Full time

    Job Description A consulting company in the Princeton area is looking to fill a posituion for an Accounting Clerk on a partime basis for 3 days per week. Summary: We are seeking a detail-oriented and organized Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for accounting for client projects accurately and in a timely...

  • Project Accounting Clerk

    7 days ago

    Princeton, United States SNI Companies Remote Work Freelance Full time

    A consulting company in the Princeton area is looking to fill a posituion for an Accounting Clerk on a partime basis for 3 days per week. Summary: We are seeking a detail-oriented and organized Accounting Clerk to join our teamAs an Accounting Clerk, you will be responsible for accounting for client projects accurately and in a timely mannerThe ideal...

  • Project Accounting Clerk

    1 week ago

    Princeton, United States SNI Companies Full time

    Job Description A consulting company in the Princeton area is looking to fill a posituion for an Accounting Clerk on a partime basis for 3 days per week. Summary: We are seeking a detail-oriented and organized Accounting Clerk to join our teamAs an Accounting Clerk, you will be responsible for accounting for client projects accurately and in a timely...

  • Project Accounting Clerk

    6 days ago

    Princeton, United States SNI Companies Full time

    Job Description A consulting company in the Princeton area is looking to fill a posituion for an Accounting Clerk on a partime basis for 3 days per week. Summary: We are seeking a detail-oriented and organized Accounting Clerk to join our team As an Accounting Clerk, you will be responsible for accounting for client projects accurately and in a timely manner...

  • Associate Director, Office of Disability Services

    5 days ago

    Princeton, United States Princeton University Full time

    Overview Reporting to the Director of Accessibility and Disability Services, the Associate Director plays a critical role in leading the Office of Disability Services (ODS) and works with the Director to advance accessibility in University programs and services in order to ensure compliance with Federal and State laws, including the ADA/Section 504 and New...

  • Associate Director, Office of Disability Services

    4 weeks ago

    Princeton, United States Princeton University Full time

    Job Duties and Responsibilities. The Associate Director provides overall coordination of services for students registered with focusing primarily on cognitive, medical, and psychological disabilities. The Associate Director works in collaboration wit Director, Disability Services, Associate, Office, Diversity, Business Services, Skills

  • Business Services Associate

    4 weeks ago

    Princeton, United States Canon Business Process Services Full time

    Overview The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit. Responsibilities * Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their...

  • Project Coordinator

    2 weeks ago

    Princeton, United States TSR Consulting Services, Inc. Full time

    TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence.Our client, a leading pharmaceutical company is hiring a Project Coordinator on a contract basis. Please ONLY local candidates to Princeton NJ.Work Location: Princeton NJPay: $32-33/hour W2Required Skills: 3+ years of experience as a Project Coordinator from the...

  • Project Coordinator

    2 weeks ago

    Princeton, United States TSR Consulting Services, Inc. Full time

    TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence.Our client, a leading pharmaceutical company is hiring a Project Coordinator on a contract basis. Please ONLY local candidates to Princeton NJ.Work Location: Princeton NJPay: $32-33/hour W2Required Skills: 3+ years of experience as a Project Coordinator from the...

  • Records Technician III

    4 weeks ago

    PRINCETON, United States psg Full time

    Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system. Responsibilities Maintain files Retrieve files from Technician, Social Services, Staffing, Storage

  • Medical Case Manager

    5 days ago

    Princeton, United States PeopleShare Full time

    Former EMT's, Nurse's or Doctor's looking for a lower stress office role? Do you like flexible scheduling, 3 day work week, and triple time on holidays!We have an opening for a Medical Case Manager!The job of the Medical Case Manager is to carefully depict and document information from inbound calls for emergency and non-emergency related...

  • Disaster Recovery Coordinator, Officer

    8 hours ago

    Princeton, United States State Street Full time

    Who we are looking for: What you will be responsible for: - Disaster Recovery Planning: Develop, update, and maintain comprehensive disaster recovery plans and procedures to ensure business continuity. - Coordination: Work closely with various departments to coordinate disaster recovery activities, ensuring all teams are prepared for potential...

  • Administrative Coordinator

    4 weeks ago

    Princeton, United States Princeton University Full time

    Overview: The School of Public and International Affairs (SPIA) seeks to hire a highly motivated individual to fill the position of Administrative Coordinator within the Dean’s Office. The Administrative Coordinator’s primary responsibility is to provide executive support the Vice Dean of the School of Public and International Affairs. The position also...

  • Customer Service Representative

    5 days ago

    Princeton, United States Lendmark Financial Services Full time

    At Lendmark Financial Services, we believe the success of our company is specifically attributable to the quality of our employees and their commitment to our customers. We value each customer and understand that people want to do business with people who care. That's one way we differ from our competitors. We are proud of what we as a team have...